Executive Assistant
Executive Assistant
Our Client - Technology company
- Remote
Job description
REMOTE
Hours- 40per week- EST business hours
Pay Range: $40 - $50
Contract Dates: 10/19/26 - 3/8/26
The Mom Project is partnering with a company looking for a seasoned Executive Assistant to support their CEO, along with key members of the Executive Leadership Team (ELT). You are a highly organized team player who is comfortable interacting with all levels of an organization. You are self-motivated, thrive in a fast-paced tech environment, and excel at anticipating needs with high discretion and standards for excellence.
What You'll Do
- Executive & Leadership Support: Provide daily support for the CEO, working closely to understand context, maximize effectiveness, and assist with priority initiatives. Support the broader ELT as needed.
- Calendar & Communication Management: Manage full calendars for the CEO (including Board scheduling) and provide support for key leaders (Gunter and Paul) as needed. Oversee daily email communications, track action items, and apprise the CEO of upcoming commitments.
- Travel & Expense Management: Coordinate all travel arrangements for the CEO and key leaders, including preparing and submitting monthly expense reports.
- Meeting & Event Coordination: Lead the coordination, agenda development, material readiness, notes, and follow-up for ELT, CTOO, and company-wide meetings (monthly and quarterly). Plan and execute offsites and company events.
- Project & Administrative Support: Track progress on various projects, create presentations/materials, act as a point of contact for urgent matters, and build strong internal and external relationships.
- Agility: Pivot quickly to jump into shifting priorities and new tasks as needed.
You Have
- Experience: 3–5 years of executive support experience, with demonstrated success supporting C-suite executives.
- Technical Skills: Proficiency in Google Suite, MS Office, and Confluence.
- Core Competencies: Exceptional organizational, time management, and multi-tasking skills with strong attention to detail.
- Communication & Relationships: Excellent verbal and written communication skills, with a proven ability to build relationships and handle sensitive matters with high discretion.
- Education: Bachelor’s degree or equivalent work experience.
Location & Shift Requirements
- Must be based in the US.
- Must be able to work EST business hours.
All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.
If you are a person with a disability needing assistance with the application, or at any point in the hiring process, please contact us at support@themomproject.com.
Screening Questions
- Linkedin Profile
- What US State are you currently residing in?
- Unfortunately, we cannot offer U.S. work sponsorship at this time. Will you require U.S. work authorization now or in the future (including but not limited to sponsorship situations such as H1-B, OPT, transfers & extensions)?
- I acknowledge that falsifying or misrepresenting myself during the application or interview process may result in being ineligible for future considerations at Cobalt and certify the information submitted to be true to the best of my knowledge.