Executive Assistant (CST Preferred)

Executive Assistant to the CMO and CRO

Who We Are

We were founded on the belief of a fundamental human aspiration: the desire to live better and safer. It all started in 2013, when our founders realized that pentesting can be better.Today our diverse, fully remote team is committed to helping organizations of all sizes with seamless, effective and collaborative Offensive Security Testing that empower organizations to OPERATE FEARLESSLY and INNOVATE SECURELY.

Our customers can start a pentest in as little as 24 hours and integrate with advanced development cycles thanks to the powerful combination of our SaaS platform coupled with an exclusive community of testers known as the Cobalt Core.

Accepting just 5% of applicants, the Cobalt Core boasts over 400 closely vetted and highly skilled testers who jointly conduct thousands of tests each year and are at the forefront of identifying and helping remediate risk across a dynamically changing attack surface.

We are an Equal Opportunity Employer and we strive to build a diverse and inclusive workforce at our company. At Cobalt we aspire to engage with diverse individuals, communities, and organizations in order to continue to nurture our unique rich diverse culture.Join our team, and be your true self to do your best work.

About The Role

Are you an exceptional professional who thrives in a fast-paced, challenging environment? Can you handle multiple tasks effortlessly while maintaining unparalleled attention to detail? Are you comfortable interacting with all levels of an organization, with particular experience at the executive level?

If so, we have an exciting opportunity for you! Join our team as the Executive Assistant to the CMO and CRO and be an integral part of our journey toward success and thrive in a growing tech company's fast-paced and high-energy environment.

As the executive assistant, your responsibilities will include:

Administrative and Operational Support

• Calendar Management: Efficiently coordinate and manage complex calendars, scheduling meetings across multiple time zones, prioritizing time for strategic tasks, and adjusting schedules based on urgent needs.
• Email and Communication Management: Monitor and triage high volumes of emails, draft responses on behalf of the executives when appropriate, and ensure timely follow-ups.
• Meeting Coordination: Organize and prepare for meetings, including creating agendas, taking meeting minutes, tracking action items, and following up to ensure completion.
• Marketing and Sales Alignment: Help coordinate activities that align marketing and sales, such as cross-functional meetings or quarterly planning sessions.

Travel and Expense Management

• Travel Planning: Arrange detailed domestic and international travel itineraries, including flights, accommodation, transportation, and other logistics, while managing last-minute changes as needed.
• Expense Reporting: Prepare and submit expense reports, ensuring timely reimbursement and adherence to company policies.

Project and Task Management

• Project Support: Assist with managing marketing and sales projects, ensuring timelines and deliverables are met, and provide support in executing initiatives.
• Event Planning: Coordinate internal events such as sales meetings and marketing events including logistics, vendor management, and on-site support. Partner with Corporate Events Manager on any large-scale internal events and externally facing events as required.
• Task Prioritization: Help prioritize and organize daily activities, ensuring executives remain focused on strategic priorities.
• Efficiency Optimization: Identify and implement improvements in administrative processes to enhance the productivity of the CMO and CRO.

Communication and Coordination

• Internal Liaison: Act as a point of contact between the CMO and CRO and other departments, facilitating communication and collaboration across marketing, sales, customer success, and channel teams.
• External Liaison: Manage relationships with external partners, clients, vendors, or analysts, coordinating communications and meetings as necessary.
• Information Dissemination: Distribute important information and updates to teams, ensuring everyone is aligned with the latest priorities and directives.

You Must Have

To be successful in this role, you should possess:

• Proven experience as an executive assistant or in a similar role, supporting C-level executives for at least 5 to 7 years.
• Fluent in English
• Industry-specific knowledge is a plus.
• Located in the USA (Central Time Zone)
• Authorized to Work in the USA.
• Strong communication skills with the ability to deliver quick, agile, and adaptable support in fast-paced environments.
• Ability to develop strong working relationships that allow you to anticipate what is needed.
• Active Listening Skills.
• Cultural sensitivity and awareness of different communication styles and customs are essential in maintaining positive relationships with people from diverse backgrounds.
• Must have high emotional intelligence when handling sensitive situations and conflicts.
• Builds solid relationships with other employees and external stakeholders.
• Strong organizational skills with exceptional time management.
• Able to confidently multi-task and shift priorities as needed.
• High level of attention to detail and the use of discretion.
• Strong problem-solving skills and a proactive mindset.
• Adaptability & Flexibility.
• Sales or Marketing experience.
• Experience handling basic data analysis tasks and presenting findings meaningfully.
• Proficient in Mac Book, Google Workspace, Confluence, Jira, and more. Cobalt uses Slack for instant messaging and Google Meet for virtual meetings

Diversity with us

With over 45 nationalities already here (and counting), we respect and celebrate diversity! We’re proudly committed to equal employment opportunities regardless of your gender, religion, age, sexual orientation, ethnicity, disability, or place of origin. We support each other and are grateful for each employee's contribution to our mission — let's make security dance! Please apply even if you don't meet all the criteria above but are still interested in the job. Nobody checks every box, and we're looking for someone excited to join the team.