Executive Assistant

***The salary range for this position is $57,075.20 - $79,248.00 per year.***

The Mom Project is excited to partner with Grainger in their search for an Executive Assistant. This role is a hybrid setup in Chicago, IL with occasional travel to Lake Forest, IL headquarters required.

Grainger is a leading broad-line distributor with operations primarily in North America, Japan, and the United Kingdom. We achieve our purpose, We Keep the World Working®, by serving more than 4.5 million customers with a wide range of products that keep their operations running and their people safe. Grainger also delivers services and solutions, such as technical support and inventory management, to save customers time and money.

We're looking for passionate people who can move our company forward. As one of the 100 Best Companies to Work For, we have a welcoming workplace where you can build a career for yourself while fulfilling our purpose to keep the world working. We embrace new ways of thinking and recognize everyone is an individual. Find your way with Grainger today.

**Candidates must be located in the United States and eligible to work without sponsorship.

Position Details:

You will be supporting and reporting to the VP, Grainger Insights, and will and will also support the Senior Director, Applied Machine Learning.

You will manage multiple administrative responsibilities with a high degree of responsiveness, as the first contact for general department inquiries, and ensure all confidential-nature incoming requests are prioritized to meet business objectives.

You Will:

• Manage the leader’s time through strategic and proactive calendar management and scheduling, including preparing any necessary documentation (e.g., agenda, presentations) for scheduled events
• Coordinate the activities of the administrative partners in the department optimizing the efficiency of support and providing opportunities for personal and professional development
• Coordinate onsite and offsite meeting planning including conference room reservations, meeting setup and implementation (including technology), and vendor management.
• Meeting implementation may include, but not be limited to, managing invites, coordinating presentation content and handouts, recording meeting notes, action items, and audio, scheduling and launching online content, facilitating online questions from attendees during meetings, troubleshooting technical and logistical issues, and organizing follow up activities.
• Manage complex business travel logistics and ensure leader has necessary documentation for travel (international and domestic)
• Process invoices and expense reports and reconcile departmental expenses according to the travel and expense (T&E) policy; resolve discrepancies
• Manage multiple paper and electronic documents, and communication including composing, modifying, proofreading, or disseminating (e.g. memos/letters, emails, reports, PowerPoint presentations, SharePoint updates, surveys, organizational charts, or records management)
• Participate in department projects and tasks including training and team meetings
• Support the onboarding and departure process for department team members

You Have:

• 5+ years of experience as an Executive Assistant, supporting Senior Management
• C-Suite experience is a plus
• Bachelor’s degree or equivalent experience
• An anticipatory approach, and experience managing complex administrative details and determining the best approach/action to use in non-routine situations
• Worked with detailed knowledge of business operations, organizations, and relationships involved at top management levels
• Gain a thoughtful understanding of the department and appropriate Company policies, procedures, and operations
• 3+ years of experience improving operational efficiency

Rewards and Benefits:

With benefits starting day one, Grainger is committed to your safety, health, and well-being. Our programs provide choices to meet our team members' individual needs. Check out some of the rewards available to you at Grainger:

• Paid time off (PTO) days and 6 company holidays per year
• Benefits starting on day one, including medical, dental vision, and life insurance
• 6% 401(k) company contribution each pay period with no personal contribution required
• Employee discounts, parental leave, tuition reimbursement, student loan refinancing, free access to financial counseling, education, and more

DEI Statement:

We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender, gender identity or expression, or veteran status. We are proud to be an equal-opportunity workplace.

We are committed to fostering an inclusive, accessible environment that includes providing reasonable accommodations to individuals with disabilities during the application and hiring process as well as throughout the course of one’s employment. With this in mind, should you need a reasonable accommodation during the application and selection process, please advise us so that we can provide appropriate assistance.