Executive Assistant (Hybrid - El Segundo, CA)

Our Customer is an endoscope manufacturer, offering systems for human and veterinary medicine as well as for industrial applications. They are headquartered in El Segundo, California.

Our Customer is seeking an Executive Assistant on a contract basis to help support their business needs. This role is hybrid in El Segundo, CA.

The primary responsibility of this position is to provide executive administrative support for assigned Executive(s) in accomplishing their goals and objectives through an understanding of the Executive department and team operations, culture, and policies and procedures.

Responsibilities:

• Provide high-level administrative support to executives and departments to ensure efficient operations
• Manage complex calendars, scheduling, and reminders to optimize executive productivity
• Coordinate travel arrangements, including lodging, transportation, and itineraries
• Prepare and process expense reports, purchase orders, and invoices
• Draft, edit, and proofread emails, memos, presentations, and other communications
• Maintain strict confidentiality when handling sensitive and executive-level information
• Provide program management support to ensure deadlines and deliverables are met
• Plan and coordinate meetings, including agendas, logistics, and follow-ups
• Support departmental operations, including ordering supplies, coordinating events, and managing logistics
• Develop and maintain an understanding of business operations, workflows, and organizational structure
• Assist in creating departmental materials such as policies, programs, and training documents
• Screen and manage communications, routing inquiries appropriately, and responding when needed
• Escalate critical issues to leadership when necessary
• Collaborate with internal and global stakeholders, including executives and administrative teams
• Provide backup support to other executive assistants as needed
• Ensure adherence to company policies, safety protocols, and quality standards

Skills and Qualifications:

• Minimum 7+ years of experience supporting executives or C-level leaders
• Associate degree required; Bachelor’s degree preferred
• Proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint
• Strong organizational and multitasking abilities with attention to detail
• Strong written and verbal communication skills
• Strong interpersonal skills with the ability to work across all levels of an organization
• Ability to handle confidential information with discretion
• Strong problem-solving skills and sound judgment
• Ability to manage multiple priorities in a fast-paced environment
• Strong program coordination and project management support experience
• Ability to work independently and collaboratively
• Professional, diplomatic, and adaptable working style

Preferred Qualifications:

• Bachelor’s degree with 5+ years of executive support experience
• Experience supporting global teams and senior leadership
• Experience coordinating large-scale meetings, events, and travel logistics

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.