Executive Assistant (Hybrid in Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to support our Customer’s business needs. This role is hybrid onsite in Mountain View, CA. In office days are Tuesday, Wednesday, Thursday.

Job Overview
As members of the Mid-Market Product team, our mission is to drive a high-performing organization in a growth-oriented global company. We are searching for a highly skilled and experienced Executive Assistant Business Partner to support our SVP of Product and Leadership team. This role requires a highly organized, tech-savvy, and proactive individual who excels at managing executive operations, cross-functional alignment, and strategic product initiatives. Acting as a seamless extension of the SVP, the ideal candidate will be a proactive problem solver who thrives in a fast-paced environment and possesses strong business acumen to prioritize needs and drive organizational impact.

Responsibilities:

• Manage Strategic Calendars: Proactively manage complex and detailed calendars, ensuring optimal use of time and alignment with Intuit's priorities.

• Support Executive Communication: Assist in preparing and managing presentations, reviewing reports, and other documents, ensuring accuracy, completeness.

• Travel Planning: Coordinate domestic and international travel arrangements, meticulously handling itineraries, accommodations, and logistics.

• Expense Management: Prepare and submit expense reports accurately and promptly, adhering to Intuit's policies.

• Organizational Maintenance: Keep organizational charts and email distribution lists updated and accurate.

• Provide Leadership and Guidance: Be approachable and readily provide counsel and direction to team members and peers.

• Understand Organizational Framework: Develop a deep understanding of the organization’s vision, business direction, and mission.

• Stakeholder Liaison: Serve as the primary liaison between leaders, internal stakeholders, and partners adeptly manage and prioritize incoming requests. Escalate urgent matters for timely resolution and collaborate across organizational boundaries to deliver outcomes. Maintain strong relationships, including coordinating with other executive assistants to ensure consistency across leadership teams and promoting a "One Intuit" mindset

• Exercise Initiative and Judgment: Display a high degree of initiative by taking independent actions and making informed decisions.

• Maintain Awareness: Act as the organization’s observational point, staying attuned to employee needs and organizational dynamics.

• Flexible Availability: Maintain extended working hours and high availability to support dynamic executive schedules and urgent business operational needs.

Qualifications:

• Minimum 5 years of experience as an Executive Assistant, with a proven track record of supporting high-level executives.

• Highly proactive, with the ability to anticipate needs and effectively manage both upward and downward communication to ensure timely and accurate delivery of tasks.

• Trustworthy with demonstrated ability to always exhibit a high degree of confidentiality and integrity and exercise excellent judgment.

• Collaborative team player who enhances team performance and focuses on overall organizational success.

• Skilled at managing multiple priorities in a dynamic environment while maintaining composure and efficiency.

• Excellent verbal and written communication skills include the ability to communicate with all levels of the organization.

• Advanced proficiency in Outlook calendar management and expert-level knowledge of Windows desktop applications, Microsoft Office, and Google Suite/Workspace.

• Exceptional time management abilities, including the capacity to prioritize tasks and work independently in a fast-paced environment.

• Demonstrates adaptability and enthusiasm for personal growth and new challenges.

• Product & Tech Acumen: Deep interest in product management, software development lifecycles, or experience supporting executive leadership in a Product or Engineering organization is highly valued.

Tools:

• MS Office / Google Suite.

• Travel and expense platforms (Concur, Amex GBT, or equivalent).

• Outlook/Google Calendar, Slack, web conferencing.

***Please note, that all applicants applying for US job openings must be legally authorized to work in the United States for any employer without any current or future sponsorship.***

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.