Executive Assistant (Hybrid - Menlo Park, CA)

Our Customer’s mission is to give people the power to build community and bring the world closer together. Through their family of apps and services, they are building a different kind of company that connects billions of people around the world, gives them ways to share what matters most to them, and helps bring people closer together.

We are seeking an Executive Assistant on a contract basis to support 3 Directors. The person in this role will need to be a masterful problem-solver and an organizational force given complex calendaring and heavy travel planning. Additionally, the ideal candidate will have exceptional communication skills and will be resourceful in building relationships across the larger ecosystem.

This role is hybrid (Monday/Wednesday/Thursday/week) in Menlo Park, CA. Possible for 1 day in San Francisco (the leader is in San Francisco on Fridays)

Responsibilities:

• Coordinate internal and external meetings for multiple executives
• Manage hectic and complex calendars
• Prepare expense reports and purchase requisitions
• Coordinate both domestic and international travel arrangements
• Organize space planning and large offsite events
• General office duties as needed
• Build cross-functional relationships between departments
• Experience maintaining confidentiality and discretion in all partnerships

Qualifications

• 4+ years of relevant experience providing administrative support to 1 or more executives
• 4+ years of relevant experience coordinating travel logistics on behalf of 1 or more executives
• 4+ years of relevant calendar management and expense report management experience for 1 or more executives
• Experience prioritizing multiple projects
• Experience with Microsoft Office and Google Suite

Preferred:

• BA/BS degree
• Proficient in managing large-scale external tentpole events
• Extensive experience representing an external-facing Executive to multiple external partners
• Proficient in handling multiple projects concurrently
• Experience supporting tech functions at a large-scale tech company
• Experience supporting internal and external cross-regional teams

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

* Health Benefits: Medical, Dental, Vision, 401k, FSA.

* Accrued PTO: Up to 15 days per 12 months on assignment

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.