Executive Assistant (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to support two leaders. This role is a hybrid setup (3 days onsite, 2 days remote/week) in Mountain View, CA. Anchor days Tue/Wed/Thur, onsite hours 8 am-4 pm or 9 am-5 pm.

Responsibilities:

• Provides support and assistance to executives to ensure effective use of time and productive interactions with staff and the public.
• Handles a wide range of administrative and executive support-related tasks involving the clerical, administrative function, research, and management roles.
• Responsible for schedule management, office management, communication liaison, information preparation, company records management, data analysis, and representing the executive to others.
• Handles confidential information and communications.
• Full comprehension of the company's operation and procedures.
• May also be responsible for training and supervising lower-level clerical staff.
• Uses discretion and judgement, and knowledge of the organization to facilitate the executive's activities.

Skills and Qualifications:

• Minimum 3-5 years of experience as an Executive Assistant, with a proven track record of supporting high-level executives.
• Highly proactive, with the ability to anticipate needs and effectively manage both upward and downward communication to ensure timely and accurate delivery of tasks.
• Trustworthy with demonstrated ability to always exhibit a high degree of confidentiality and integrity and exercise excellent judgment.
• Collaborative team player who enhances team performance and focuses on overall organizational success.
• Professionalism, work ethic, and flexibility.
• Skilled at managing multiple priorities in a dynamic environment while maintaining composure and efficiency.
• Excellent verbal and written communication skills include the ability to communicate with all levels of the organization.
• Advanced proficiency in Outlook calendar management and expert-level knowledge of Windows desktop applications, Microsoft Office, and Google Suite/Workspace.
• Exceptional time management abilities, including the capacity to prioritize tasks and work independently in a fast-paced environment.
• Demonstrates adaptability and enthusiasm for personal growth and new challenges.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.