Executive Assistant (Hybrid - Mountain View, CA)

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking an Executive Assistant on a contract basis to help support our Customer's business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Mountain View, CA.

Responsibilities:

• Provide executive administrative support to senior leaders, ensuring effective time management and productive interactions
• Manage complex calendars, including scheduling meetings, appointments, and travel arrangements
• Handle internal and external communications on behalf of executives, including email and messaging platforms
• Prepare reports, presentations, and other documentation as requested
• Organize and coordinate meetings, conferences, and team events
• Track and manage executive expenses, process expense reports, and support budgeting activities
• Provide project support to ensure initiatives are completed on time and within scope
• Act as a liaison between executives and internal and external stakeholders
• Maintain company records, prepare information, and support data analysis as needed
• Handle confidential information with discretion and sound judgment
• Support office management activities and executive-related administrative functions
• Represent executives professionally in interactions with staff and external partners
• Support training and supervision of junior administrative staff when required
• Anticipate executive needs and proactively manage priorities and deliverables
• Coordinate closely with other executive assistants to support aligned workflows

Skills and Qualifications:

• Minimum of 3 years of experience providing executive-level administrative support to multiple leaders
• Advanced proficiency in Outlook calendar management
• Expert knowledge of Microsoft Office, including Word, Excel, and PowerPoint
• Proficiency with Google Workspace, including Docs, Sheets, and Slides
• Experience using Box or similar document management tools
• Strong communication skills with the ability to partner across functional groups
• Strong coordination and organizational skills with the ability to manage competing priorities
• Ability to anticipate needs and adapt quickly in a fast-paced environment
• Proven time management and multitasking abilities with limited supervision
• Strong interpersonal and customer service skills with a professional and respectful approach
• Excellent verbal and written communication skills across all organizational levels
• Ability to identify business issues and coordinate responses with key stakeholders
• Experience supporting executives in fast-paced environments while delivering high service levels

Preferred:

• Familiarity with Concur or similar expense management tools

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.