Executive Assistant/Project Coordinator (Hybrid - Atlanta, GA)

Our Customer is an American multinational beverage corporation headquartered in Atlanta, Georgia. Their many interests include the manufacturing, retailing, and marketing of nonalcoholic beverage concentrates and syrups. They are passionate about beverages around the world, with around 200 brands and 700,000+ employees across the company and bottling partners. They take deliberate action to nurture an inclusive culture that is grounded in their company purpose, to refresh the world and make a difference. They believe their culture is one of the reasons their company continues to thrive after 130+ years.

We are seeking a Project Coordinator on a contract basis who will support the Customer’s business needs. This role is hybrid (3 days on-site and 2 days remote/week) in Atlanta, GA.

This position will support two Vice Presidents within Marketing.

NOTE: Candidates must have their own laptops; the customer is not providing laptops to contractors at this time

Responsibilities:

• Schedule and manage executive calendars, including prioritizing meetings, resolving conflicts, and coordinating with internal and external senior leaders
• Handle key communications across the leadership team for the supported executive
• Organize and coordinate travel arrangements such as authorizations, flights, hotel bookings, visas, airport transfers, and expense reporting, ensuring compliance with travel policy
• Arrange meetings by coordinating agendas, compiling presentations and required materials, and handling logistics such as conference registrations, room reservations, local travel, and hospitality for senior management and guests
• Perform clerical tasks, including emailing, scanning, copying, filing, and data entry
• Collect and open mail and emails as appropriate
• Complete administrative forms such as purchase requisitions, purchase orders, shipping requests, travel expense reports, and payment requests
• Represent the executive’s office with professionalism, confidentiality, and respect across all organizational levels and with external partners
• Provide additional support and perform other duties as required

Qualifications:

• High school diploma required; some college coursework in business, communications, or related fields preferred
• 3–5 years of experience in a high-level administrative support role preferred
• Strong problem-solving ability and resourcefulness
• Experience coordinating projects
• Intermediate proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Teams, and Outlook
• Strong attention to detail and excellent interpersonal and communication skills
• Effective time management and organizational skills, with the ability to meet deadlines
• Experience managing travel arrangements and schedules for management

Skills:

• Administrative tasks and office management
• Microsoft Office and computer applications
• Database entry and data collection
• English grammar and professional communication
• Executive support
• Processing expense reports (Concur)
• Purchase order processing (SAP)
• SharePoint and workflow management
• Managing and hosting meetings and logistics with external partners
• Coordinating with C-suite support staff
• Calendar management and project coordination

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.