Executive Assistant to the CEO
Executive Assistant to the CEO
Our Client - company
- New York, NY
Job description
Our client, a major digital wedding planning company, is seeking an Executive Assistant to the CEO, on a contract basis.
Reports to: CEO
Location: NYC, Midtown South - Onsite 5 days per week, with Friday telework flexibility
About the Role
We are seeking a seasoned, senior-level Executive Assistant to serve as a trusted partner to our CEO. This individual will operate with a high degree of autonomy, judgment, and business acumen, ensuring the CEO’s time, focus, and operating rhythm are optimized against company priorities.
This role requires a sophisticated operator who thrives in complexity, anticipates needs before they arise, and brings executive presence and discretion to every interaction. This is a 5-day per week, in-office role based in NYC.
What You’ll DoExecutive Partnership & Strategic Calendar Management- Own and optimize the CEO’s complex, high-volume calendar with a strategic lens
- Anticipate business needs and proactively shape the CEO’s time to align with company priorities
- Protect space for long-term strategy while ensuring responsiveness to urgent matters
- Ensure the CEO is fully prepared for meetings with clear objectives and materials
- Support and refine the CEO’s operating cadence, including executive team meetings and leadership offsites
- Drive preparation, agenda development, materials coordination, and follow-ups
- Track high-priority initiatives and ensure momentum across stakeholders
- Serve as a trusted liaison to senior executives and key external stakeholders
- Draft and manage high-level communications on behalf of the CEO
- Communicate confidently and independently as an extension of the CEO when appropriate
- Manage complex domestic and international travel
- Oversee T&E and expense management with precision
- Handle highly sensitive business matters with absolute discretion
- Exercise exceptional judgment in triaging priorities and navigating ambiguity
- 10–15+ years of experience supporting a CEO or C-level executive in a complex, fast-paced environment
- Demonstrated ability to operate at a Senior or Director level with minimal oversight
- Exceptional organizational skills and attention to detail
- Strong executive presence with outstanding written and verbal communication skills
- Highly proactive, resourceful, and calm under pressure
- Comfortable navigating ambiguity and shifting priorities
- Willing and excited to work in-office 5 days per week, with Friday telework flexibility in NYC
All applicants applying for U.S. job openings must be legally authorized to work in the United States and are required to have U.S. residency at the time of application.
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