Part-Time Executive Business Administrator

1099/Freelance

100% Remote

20 hours/week

$20-25/hour

The Administrative Assistant & Project Management Support will play a key role in maintaining smooth business operations, managing administrative systems, and assisting with internal projects.

Key Responsibilities

• Provide administrative and project coordination support to the CEO and leadership team.
• Manage calendars, emails, scheduling, and internal communication.
• Organize files, documents, and project timelines across multiple initiatives.
• Help track vendor and client communications, contracts, and invoices.
• Support onboarding for wellness events, staff scheduling, and supply logistics.
• Maintain digital systems for efficiency, including workflow automation and task tracking.
• Assist with client follow-up, proposals, and simple report generation.
• Coordinate with marketing or design team members when needed for event materials or updates.

Preferred Skills & Tools

• Project management tools: Asana, Trello, or ClickUp
• CRM or client management platforms: HoneyBook, Dubsado, or HubSpot
• Document sharing & automation: Google Workspace, Notion, Airtable, or Monday.com
• Communication tools: Slack, Zoom, or Microsoft Teams
• Basic marketing or website tools: Canva, Wix, or Mailchimp (a plus)

Qualifications

• 2–5 years of experience as an Administrative Assistant, Project Coordinator, or Operations Support Specialist.
• Strong attention to detail and ability to manage multiple projects.
• Excellent written and verbal communication skills.
• Highly organized, self-motivated, and comfortable working independently.
• Ability to anticipate needs, solve problems and take initiative.
• Passion or interest in health, wellness, or corporate wellbeing preferred.

What We Offer

• Flexible part-time schedule (10–20 hours per week to start)
• Remote-friendly position with periodic in-person meetings or events (Central Florida preferred)
• Opportunity to grow with company