Executive Assistant (Marketing)

Position Overview

Our employer partner is seeking an experienced Executive Assistant (EA) with a background in marketing to support our team. The ideal candidate will be proactive, organized, and capable of managing multiple priorities in a fast-paced environment. This role requires exceptional communication skills, attention to detail, and anticipating needs. The EA will also contribute to marketing initiatives, leveraging their experience to support our brand and strategic objectives.

Company Overview

We are a 501(c)(3) that provides a forum for 2,500 local members with the unique profiles of Northern California directors representing the technology and innovation ecosystem of Silicon Valley.

The Chapter holds year-round virtual and in-person private events that tackle the most pressing issues facing board directors.

Our members include Fortune 50 Corporate directors as well as some of the top venture-backed private company directors. The board of directors of this chapter are leaders in our community and reflect the caliber of our members.

Key Responsibilities:

1. Provide high-level administrative support to Executive Director and Director of Marketing and Partnerships, including calendar management, travel arrangements, and expense reporting.
2. Assist in preparing reports, presentations, and correspondence.
3. Coordinate meetings and events, both internal and external, ensuring logistics are handled efficiently.
4. Support marketing efforts by assisting with social media management, content creation, and campaign coordination.
5. Conduct market research and analyze trends to support decision-making.
6. Manage marketing collateral and ensure brand consistency across all channels.
7. Handle special projects demonstrating flexibility and problem-solving skills.

Qualifications:

1. Over 15 years of experience as an Executive Assistant or similar role, ideally in a marketing environment. Professional Services Firm background a plus.
2. Strong organizational and time management skills, with the ability to prioritize tasks.
3. Excellent written and verbal communication skills.
4. Proficiency in MS Office and familiarity with marketing software like Salesforce, Canva, Member Nation, LinkedIn.
5. Ability to maintain confidentiality and exercise discretion.
6. Experience in project management or event planning is a plus.

Attributes:

1. Detail-oriented with a proactive and positive approach.
2. Ability to thrive in a collaborative team environment.
3. Resourceful problem solver with a commitment to excellence.
4. Adaptability and willingness to take on new challenges.
5. Passion for staying updated with industry trends.

Benefits:

1. Opportunity to work virtually
2. Part time role

This role is a contractor role.