Facilities Coordinator (100% Remote - MST hours)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is 100% remote with MST hours.

The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role involves developing close working relationships with key client stakeholders/partners, landlords, managing agents, and all facilities vendors. The individual in this role ensures that all tasks are completed in a timely and accurate manner.

Responsibilities:

• Provide support for, monitor performance of, and coordinate a small team of multi-skilled operatives
• Develop strong working relationships with key client stakeholders, landlords, managing agents, and facilities vendors
• Assist in managing on-site contractors to ensure compliance with performance standards
• Support vendor and service procurement processes as needed
• Assist with financial management processes, ensuring timely and accurate reporting
• Manage purchase orders using internal financial systems
• Contribute to monthly accrual reporting and help monitor finance trackers
• Conduct site inspections, assessments, and audits; enforce safety and building procedures
• Support the implementation of property risk management programs and operational best practices
• Maintain premises in a clean, safe, and functional condition
• Assist in implementing and monitoring disaster recovery and business continuity plans
• Follow escalation and incident reporting procedures
• Support the preparation of regular management reports and special projects
• Meet established Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets
• Provide daily support for 2–4 portfolios by reviewing flags, responding to inquiries, creating child work orders, and following up on open work orders

Skills and Qualifications

• A bachelor’s degree in a related field is required
• Proficient in Microsoft Word, Excel, and Outlook
• Ability to work independently and collaboratively within a team
• Self-motivated, with a confident and energetic demeanor
• Strong verbal and written communication skills
• Flexible and effective under pressure
• Clean driving record required
• MUST be able to work MST hours

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements).

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.