Facilities Coordinator (Atlanta, GA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Atlanta, GA.

This position is responsible for managing all aspects of mail and package services across the facility, including daily mail sorting and delivery, package logistics coordination, and site support services. The role requires strong organizational skills and attention to detail to ensure efficient mail operations and provide additional administrative support as needed.

Hours: Monday - Friday 9 am - 6 pm EST

Responsibilities:

• Pick up, sort, date, stamp, and deliver mail from various sources, including UPS and guard posts
• Manage package deliveries from multiple carriers (FedEx, UPS, USPS, DHL, Amazon), including logging on manifest systems
• Create and deliver desk name tags based on email requests received
• Coordinate warehouse pickups for late deliveries and ensure proper documentation
• Work on signage projects for the site and conduct site walks to identify nameplate needs
• Process outgoing packages for UPS, USPS, and FedEx shipments
• Service copy stations across 20 locations with paper supplies
• Assist with employee desk moves and relocation projects
• Provide backup key access and vendor escort services as required.
• Provide back-up facilities support
• Escort vendors
• Manage customer work orders within a work order system

Qualifications

• At least 2 years of experience in corporate mailroom operations
• Experience with UPS, Federal Express, and courier services
• Proficiency in Microsoft Excel, Word, and internet use
• Strong organizational and time management skills
• Attention to detail for accurate package logging and mail sorting
• Physical ability to lift packages and walk throughout the facility
• Basic computer skills for email communication and manifest logging
• Professional communication skills for interaction with employees and vendors

Preferred:

• Previous experience in mail services or logistics coordination
• Familiarity with package tracking systems and courier services
• Experience with office support services and administrative tasks
• Knowledge of office equipment maintenance and supply management
• Customer service background is nice
• Some technical computer experience

Physical Requirements:

• Repetitive bending, crouching, kneeling, reaching, twisting, sitting, standing, and walking.
• Ability to climb ladders up to 30 feet and walk facilities throughout the day
• Lifting parts and tools weighing on average 20 pounds, occasionally weighing up to 49 pounds
• Dexterity in eye/hand coordination, feet (foot pedals), manual (picking, pinching, holding, grasping), and wrist motion (repetitive flexion/rotation)
• Working conditions may include small spaces, dust, fumes/odors, hot/cold temperatures, inside/outside noise, vibration, standing on concrete for long hours, and wet or uneven surfaces.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.