Facilities Coordinator (Nashville, TN)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Nashville, TN.

The primary role of a Facilities Coordinator is to provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives. This role requires developing strong working relationships with key client stakeholders, landlords, managing agents, and facilities vendors. The Facilities Coordinator ensures that all tasks are completed in a timely and accurate manner while supporting operational efficiency and compliance.

Part-time, 25 hours/week

Responsibilities:

• Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with key client stakeholders, landlords, managing agents, and facilities vendors.
• Assist in the management of contractors on-site to ensure performance meets required standards.
• Support the procurement of vendors and services as required.
• Assist in financial processes to ensure the timely and accurate completion of requirements.
• Ensure prompt and accurate management of purchase orders in the internal financial management platform.
• Assist with monthly accrual reports and help monitor finance trackers.
• Conduct site inspections, assessments, and regular audits; carry out safety and building procedures, ad-hoc duties, and performance measures.
• Assist in implementing property risk management programs and industry best practice operations.
• Maintain premises in neat and good working condition at all times.
• Support the implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation procedures and incident reporting procedures.
• Provide support for regular management reports and projects as required.
• Achieve Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Qualifications

• Bachelor’s degree in a related field.
• Strong understanding of Microsoft Word, Excel, and Outlook.
• Clean driving record required.
• Ability to work both independently and as part of a team.
• Self-motivated with a confident and energetic attitude.
• Excellent verbal and written communication skills.
• Ability to work well under pressure and adapt to changing demands.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.