Facilities Coordinator (Nashville, TN)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This part-time (25 hours) role is on-site in Nashville, TN.

The Facilities Coordinator is responsible for supporting, monitoring, and coordinating a small team of multi-skilled operatives while maintaining strong working relationships with client stakeholders, landlords, managing agents, and facilities vendors. This role ensures all facilities-related tasks are completed accurately, efficiently, and in compliance with established standards.

Responsibilities:

• Provide support for, monitor the performance of, and coordinate a small team of multi-skilled operatives.
• Develop close working relationships with client stakeholders, landlords, managing agents, and facilities vendors.
• Assist in the management of contractors on-site to ensure performance standards are met.
• Support procurement of vendors and services as required.
• Assist in financial processes, ensuring timely and accurate completion of requirements.
• Manage purchase orders promptly and accurately in the financial management platform.
• Assist with monthly accrual reports and monitoring of finance trackers.
• Conduct site inspections, assessments, and audits, and carry out building and safety procedures.
• Support the implementation of property risk management programs and best practice operations.
• Maintain premises in neat and good working condition at all times.
• Support implementation and monitoring of disaster recovery and business continuity plans.
• Follow established escalation and incident reporting procedures.
• Contribute to management reports and special projects as required.
• Achieve defined Key Performance Indicators (KPI) and Service Level Agreement (SLA) targets.

Qualifications

• Bachelor’s degree in a related field.
• Strong proficiency in Microsoft Word, Excel, and Outlook.
• Clean driving record required.
• Ability to work independently and collaboratively as part of a team.
• Self-motivated with a confident, energetic, and professional attitude.
• Excellent verbal and written communication skills.
• Ability to remain flexible and perform well under pressure.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.