Facilities Coordinator (NYC)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

Our Customer is seeking a Facilities Coordinator to join their team. The ideal candidate will have excellent organizational skills, the ability to manage multiple tasks, and a commitment to providing exceptional customer service. This role is onsite in NYC.

This position offers an opportunity to play a crucial role in maintaining a positive work environment and contributing to the overall success of the organization through effective employee relations management.

Responsibilities:

Customer Experience:

• Provide outstanding customer service to clients and building occupants
• Address inquiries and concerns promptly and professionally
• Maintain a positive and welcoming environment

Subcontractor Management:

• Review subcontractor proposals and contracts
• Raise Purchase Orders (POs) as needed
• Ensure compliance with company policies and procedures

Data Entry and Processing:

• Enter security access requests into the client's system accurately and efficiently
• Create and manage work orders to fulfill client requirements
• Provide administrative support for reporting requirements

Workload Management:

• Self-manage workload to meet deadlines effectively
• Prioritize tasks and manage time efficiently
• Adapt to changing priorities and handle multiple projects simultaneously

Facility Operations Support:

• Assist in coordinating maintenance and repair activities
• Monitor and report on facility conditions
• Contribute to the development and implementation of facility procedures

Qualifications:

• Previous experience in facility management or a related field preferred
• Strong attention to detail and accuracy in data entry
• Excellent organizational and time management skills
• Proficiency in Microsoft Office Suite and facility management software
• Outstanding written and verbal communication skills
• Ability to work independently and as part of a team
• Positive attitude and professional demeanor
• Punctuality and reliability

Preferred:

• Proactive problem-solving skills
• Flexibility and adaptability in a dynamic work environment
• Customer-oriented mindset
• Ability to maintain confidentiality and handle sensitive information

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Please Note: In order to create a safe, productive work environment, our client is requiring all contractors who plan to be onsite to be fully vaccinated according to the CDC guidelines. Prior to coming into our offices, contractors will be required to attest that they are fully vaccinated.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.