Facilities Coordinator (West Palm Beach, FL)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in West Palm Beach, FL.

This role offers management of a prime facility in a standout local setting, interaction with distinguished tenants and visitors, and maintenance of world-class standards.

Responsibilities:

• Provide general support for facility needs
• Manage office supplies and pantry operations (stocking cups, coffee, condiments, paper, printers, etc.)
• Assist with meeting and conference room bookings
• Help organize and run site events
• Schedule and coordinate maintenance work, including routine upkeep
• Monitor and maintain overall office conditions to ensure the space is in working order
• Welcome and assist clients, visitors, and guests, and follow up with customers to ensure satisfaction
• Support front of house/reception services as needed (answer phone calls, visitor management, conference, event support, etc.)
• Guide vendors and service providers to minimize work disruptions
• Work with the security team on safety matters
• Perform other tasks as assigned

Qualifications

• 2+ years of experience in a customer-facing role
• Prior experience in events planning/coordination
• Proven track record of providing exceptional customer service
• Proficiency in Microsoft Office, including Excel
• Resilient and adaptable personality, with a strong desire to learn and grow professionally
• Ability to multitask effectively and maintain professionalism under pressure
• Excellent communication skills, both verbal and written
• Strong interpersonal skills for interacting with diverse stakeholders
• Proactive problem-solving ability
• Time management and organizational skills
• Attention to detail and accuracy
• Adaptability and flexibility in a dynamic environment
• Team player with a collaborative mindset
• Ability to take initiative
• Leadership potential and ability to take initiative
• Conflict resolution skills
• Active listening skills

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.