Facilities Coordinator (Woburn, MA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking an Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Woburn, MA.

The Facilities Coordinator is responsible for supporting, monitoring, and coordinating a small team of multi-skilled operatives while ensuring that building systems and vendor services run smoothly. This role requires strong relationship management with client stakeholders, landlords, managing agents, and facilities vendors. The ideal candidate has working knowledge of mechanical building systems (HVAC, pre-filters, utilities, electrical, plumbing, etc.) and ensures that facilities remain safe, efficient, and well-maintained.

Responsibilities:

• Provide day-to-day support for, monitor the performance of, and coordinate a small team of operatives.
• Build strong working relationships with client stakeholders, landlords, managing agents, and vendors.
• Assist in managing contractors on site to ensure service quality and compliance with standards.
• Support procurement of vendors and services as needed.
• Manage financial processes, including prompt handling of purchase orders, monthly accruals, and finance trackers.
• Conduct site inspections, assessments, audits, and safety checks; oversee building procedures and performance measures.
• Support implementation of property risk management, disaster recovery, and business continuity plans.
• Maintain premises in neat, safe, and functional condition at all times.
• Follow escalation and incident reporting procedures.
• Assist in preparing regular management reports and projects.
• Ensure achievement of Key Performance Indicators (KPIs) and Service Level Agreements (SLAs).

Skills and Qualifications:

• Bachelor’s degree in a related field.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Familiarity with vendor management concepts
• Strong interpersonal, verbal, and written communication skills.
• Ability to work independently and collaboratively in a team.
• Highly organized, detail-oriented, and adaptable under pressure.
• Self-motivated, confident, and energetic attitude.
• Spare parts planning is preferred
• Clean driving record required.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.