Facilities Coordinator (Woodland Hills, CA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Woodland Hills, CA.

Responsibilities:

• Provide excellent customer service to all internal and external visitors
• Act as liaison with building property management for office maintenance and repair needs
• Represent the organization when interfacing with the building community and stakeholders
• Schedule vendor deliveries and coordinate access, elevator usage, and security procedures
• Open and manage work tickets with internal and external vendors as needed
• Coordinate with IT for data and phone line requests
• Work with building management to address electrical and HVAC needs
• Coordinate with central managers for equipment installations, moves, adds, and changes
• Support office restack and relocation projects
• Perform mailroom, shipping, receiving, and supply functions as backup during breaks, lunches, or absences
• Coordinate elevator usage, lighting, heating, and cooling needs with building management
• Create and maintain documents in Microsoft Word and Excel as directed
• Utilize email systems and other internal platforms for communication and record-keeping
• Promote goodwill and effective communication across internal departments
• Work collaboratively across all organizational levels to achieve goals and reduce expenses
• Complete special projects as assigned

Skills and Qualifications:

• Strong organizational skills and ability to work independently in a professional manner
• Excellent communication and interpersonal skills
• Proficiency with Microsoft 365, Outlook, Word, Excel, and PowerPoint
• Prior experience in facilities, office services, or administrative support preferred
• Ability to multitask and coordinate effectively with building management, IT, vendors, and internal teams

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.