Finance & Grant Manager

Finance & Grant Manager
W2 Hire
100% Remote
Full-time

*The Finance & Grant Manager will be required to have a proven record of success to support the day-to-day aspects of accounting for a global industry association with operations in the US, Europe, and Asia.*

The Finance Manager is responsible for accounts receivable, grant management as well as various financial reporting; and supports accounts payable, audits and other accounting processes across the organization as needed.

We are an independent and impact-creating organization that aims to lead the industry toward a shared vision of sustainability based upon a joint approach for measuring, evaluating, and improving performance. As a non-profit organization, we have members from across the apparel, footwear and textile sector, but exists independently outside any one company so that it can drive progress. Our collective action efforts bring more than 280 global brands, retailers, manufacturers, NGOs, academics and industry associations together. They represent about half of the apparel and footwear industry along the whole supply chain – from sustainability pioneers to organizations just getting started.

Primary Duties and Responsibilities

Accounts Receivable

• Create and issue, or manage the creation and issue of invoices to members and stakeholders in accordance with GAAP and internal policies and procedures. Record all member and stakeholder payments, ensuring timely and accurate accounting of all payables processing in accordance with GAAP and internal policies and procedures.
• Maintain and update, or manage the maintenance and updating of member and stakeholder files, including name or address changes, mergers, or mailing attentions. This includes updating tools such as Salesforce and QuickBooks Online.
• Maintain, copy, file, and retrieve materials for accounts receivable as needed.
• Draft correspondence for standard past-due accounts and collections, identify delinquent accounts by reviewing files, and contact delinquent account holders to request payment.
• Investigating and resolving any irregularities or enquiries.
• Create monthly financial reports regarding the current status of member and stakeholder accounts as requested, ensuring timeliness, accuracy, and compliance with agreement terms.
• Update monthly budget vs. actual reports for roll-up and monthly reconciliation.
• Reconcile revenue/accounts receivable on a periodic (at least monthly) basis.
• Assist with month end close, including ownership of specific tasks and at times leading the overall process.

Grant Management

• Oversee grant management, including, compliance, and the need for budget modifications and/or extensions. Develop and maintain a comprehensive grant management system to track deadlines, requirements, and progress.
• Oversee the financial aspects of the grant management process, including (but not limited to): working closely with grant project staff to monitor income and expenses; creating periodic grant-related financial reports for submission to grantors, ensuring timely submission of all required reports and compliance with grantor guidelines and regulations; and collaborate with finance and program teams to ensure proper allocation and expenditure of grant funds.
• Act as a point of contact for stakeholders (including grantors) in relation to all finance-related inquiries. Participate as required in grantor meetings as related to financial matters.
• Develop and manage project budgets in collaboration with program managers as needed.
• Monitor and report on the financial performance of grant-funded projects.
• Stay up-to-date with regulations and compliance requirements related to grants.
• Prepare and submit accurate, transparent and timely financial and programmatic reports as required by grantors.

General

• Assist with budgetary planning and reporting process.
• Assist in general financial management and analysis as needed.
• Assist with the finance-related elements of new employee onboarding and off-boarding as needed.
• Perform other related duties as assigned, including covering colleagues responsibilities temporarily (over vacations, illness etc.).

Qualifications and Experience

The successful candidate will have the following minimum qualifications:

• Bachelor's degree in a related field; Master's degree preferred.
• Minimum of 3-5 years of experience in finance and grant management in a non-profit organization.
• Excellent understanding of GAAP accounting, including revenue recognition and audit requirements;
• Proficiency in financial software (e.g., QBO, Salesforce, Google Sheets, Excel, etc.).
• Required expertise in computer and business software, including platforms such as Excel, QuickBooks Online, Salesforce and G Suite and Microsoft Office Suite (Excel, Word, PowerPoint) applications.
• Preferred experience with financial software such as Bill.com, Salesforce.com, Navan.com (formerly TripActions.com).

We seek a candidate who is:

• Mission-driven: Is motivated by sustainability and the mission of the organization.
• Team player: Has team-oriented experience and approach.
• Tech-savvy: Has the ability to understand and manage a variety of technology and software platforms to support the organization.
• Organized and detail-oriented: Is able to effectively manage many different moving parts (information, projects, software) to help keep the organization running smoothly.
• Excellent communicator: Is able to interact with people of all levels in a confident, professional manner.

Reporting Structure

This is a full-time role, reporting directly to the Director, Global Operations & Finance.

Compensation and Location

This position is a full-time flexible/remote position, based in the US. The starting salary band is $75,000 - $78,000. Please note, we are a global organization, and as such, staff sometimes work early or late hours.

Diversity, Equity and Inclusion

We are committed to fostering, cultivating and preserving a culture of diversity, equity and inclusion. Our human capital is the most valuable asset we have. The collective sum of the individual differences, life experiences, knowledge, inventiveness, innovation, self-expression, unique capabilities and talent that our employees invest in their work represents a significant part of not only our culture, but our reputation and organization’s achievement as well. We embrace and encourage our employees’ differences in age, color, disability, ethnicity, family or marital status, gender identity or expression, language, national origin, physical and mental ability, political affiliation, race, religion, sexual orientation, socio-economic status, veteran status, and other characteristics that make our employees unique.