Purchase Order Coordinator (100% Remote - EST Hours)

The Mom Project is partnering with a large, established organization in the automotive industry to identify a Purchase Order Coordinator (Financial) on a contract basis to support its ongoing business needs. This role is 100% remote with a preference for candidates to work EST hours.

The Purchase Order (PO) Coordinator provides end-to-end operational support for Marketing procurement from intake, review of estimates through purchase requisition creation, PO management, invoice resolution, and non-PO payments. Working closely with Marketing stakeholders, Finance, Purchasing, Tax, Procurement, and SAP GBS (Global Business Services), this role helps ensure advertising agency and marketing vendor spend is accurately budgeted, coded, contractually aligned, tax-compliant, and processed through SAP Ariba.

This is an excellent opportunity for someone who enjoys process-driven work, cross-functional collaboration, continuous improvement, and building

financial acumen within a large marketing organization.

Key Responsibilities:

• Review estimates from advertising agencies and other marketing vendors or partners to determine the appropriate budget, business unit, expense category, and accounting treatment.
• Partner with Finance analysts and Marketing stakeholders to validate estimates, confirm budget availability, and resolve accounting questions before purchase requisitions are submitted.
• Prepare and process purchase requisitions through SAP Ariba to initiate PO requests, ensuring submissions are complete, accurate, and aligned with applicable purchasing requirements.
• Serve as a primary point of contact for Marketing stakeholders regarding PO requests, including status updates, required corrections, approvals, and next steps.
• Provide guidance and troubleshooting support to Marketing team members who create and manage their own POs and assist stakeholders with questions related to POs generated from requisitions and help resolve issues that may delay purchasing or payment.
• Review vendor submissions for errors, duplicate requests, missing information, or other exceptions; advise vendors on required corrections and coordinate resubmissions as needed.
• Research invoice issues and rejections in the applicable systems, coordinating with Purchasing, Procurement, vendors, and internal stakeholders to resolve exceptions and communicate status updates.
• Issue non-PO vendor payments through the appropriate payment systems, route requests for approval, and assign expenses to the correct budget and accounting categories.
• Liaise with Purchasing and Tax teams to ensure POs are established correctly, including accurate contract numbers, account numbers, tax treatment, and related requirements.

Qualifications

• Strong attention to detail and comfort working with budgets, accounting codes, and financial data
• Proficient in Microsoft Office suite and / or Google Workspace; ability to learn SAP Ariba and related procurement systems
• Excellent written and verbal communication skills, with the ability to explain PO/invoice status clearly to internal and external stakeholders
• Strong organizational and time-management skills; able to track and manage multiple open POs and invoices simultaneously
• Comfortable working independently while collaborating closely with Finance, Purchasing, Tax, and Marketing stakeholders
• Prior experience with purchase orders, invoicing, accounts payable, or procurement systems is a plus but not required
• Bachelors degree in Business, Finance, Accounting, or related field preferred; equivalent professional experience will also be considered

What Success Looks Like

• Agency, vendor, and partner estimates are accurately coded and converted into POs with minimal turnaround time
• Invoice/PO/vendor issues are resolved promptly in partnership with SAP GBS and Purchasing
• Marketing stakeholders have a reliable point of contact for PO and invoice status inquiries
• Non-PO vendor payments are issued accurately and routed for timely approval

Contract Details:

• Schedule: Monday - Friday, 9:00 AM - 5:00 PM ET
• Location: 100% Remote

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.

Unless expressly authorized in the interview/skill set validation instructions, candidates may not use AI tools or other third-party assistance during an interview or assessment to generate or provide substantive answers to interview questions. Candidates should answer organically in their own words, drawing on their own knowledge, skills, and experience. Failure to adhere to these expectations may result in the candidate being removed from consideration.

Note: This is not meant to address the use of assistive technologies (e.g., captioning, screen readers, speech-to-text, text-to-speech, etc.) where approved as reasonable accommodations.