Full Charge Bookkeeper

About the Job

We are a mission-driven organization focused on improving the quality and accelerating the pace of complex problem-solving in higher education and workforce development.

We seek an organized, highly detailed, experienced bookkeeper for part-time remote contracting.

As our Bookkeeper, you will manage all aspects of the daily accounting and financial management processes and provide proficient financial support and insights for decision-making.

Responsibilities

1. Provide full cycle accounts payable and receivable functions, including -
2. Contractor and vendor payment processing, including -
3. preparing payments accurately and timely and ensuring all payments are following company procedures; and
4. Contact vendors and volunteers to obtain necessary documents to process invoices and payments, such as W9s, payment/bank details or other items.
5. Prepare and send client invoices out promptly and accurately, as required.
6. Follow up on client questions and concerns regarding invoicing, including providing additional documentation and/or support required.
7. Reconcile and review AP and AR aging monthly, including following up to close any open AP and/or AR invoices over a month old.
8. Process Ramp (travel and expense) payments, reconciling Ramp accounts, and assisting with customer service regarding travel questions/issues.
9. Update, when necessary, vendor, merchant and/or vendor account information. Maintaining organized AP documentation and support records/files.
10. Accurate processing of 1099s annually.
11. Assist with monthly close, as assigned and needed, including preparing journal entries and reconciling accounts.
12. Respond to staff and client concerns in a friendly and courteous manner.
13. Assist with research of state regulations for use and sales tax exemptions and filling, when applicable.
14. Assist with annual renewals.
15. Keep records in compliance with applicable laws, regulations and company policies.
16. As needed, assist in the preparation for annual audit and IRS Fillings.
17. Performing all payroll functions, including -
18. When processing payroll with the assistance of ADP (or our current payroll provider), ensure that employees are paid and appropriate deductions are made.
19. Work with ADP to resolve any payroll issues related to their system.
20. Provide payroll reports as needed.
21. Assist Partners with project and portfolio financial management, including -
22. Assist in building, monitoring and reporting on project budgets
23. Reconcile project budgets vs project actuals, as needed, to help ensure accurate financial projections
24. Review, correct, and explain to Partners, as needed, discrepancies between actuals and projections
25. Assist in helping Partners track their financial targets
26. Performing financial oversight and reconciliation -
27. With Quickbooks Online, pull, review and provide financial reports such as balance sheets, income statements, and cash flow statements.
28. Assist in creating quarterly and annual organizational budgets
29. Assist in creating financial strategies for the company
30. Assist in managing daily cash flow records and transactions
31. Provide and create, as needed, standard and ad-hoc financial reports.
32. Conduct internal control audits as needed to ensure the business complies with legal and ethical business practices.
33. Other responsibilities as needed to help ensure excellent financial records and business health.

Basic Qualifications:

1. Proficiency in Quickbooks Online and Microsoft Excel
2. Experience in Accounts Payable (AP) operations
3. Experience in Accounts Receivable (AR) operations
4. Strong bookkeeping skills
5. Ability to perform full charge bookkeeping functions
6. Excellent attention to detail and problem-solving skills
7. Ability to handle confidential information with discretion
8. Ability to clearly explain financial terms and processes
9. Strong written and verbal communication skills

Preferred Qualifications:

1. 3+ years experience as a Full Charge Bookkeeper
2. Experience working successfully in a fully remote environment
3. Associate or Bachelor’s degree in Finance, Business or a related field
4. Strong experience using the “Projects” module in Quickbooks Online and/or developing custom reports with Quickbooks data