Intellectual Property and Business Paralegal

IP and Business Paralegal (remote / FT)

If your days are filled with deadlines, endless filings, and putting out fires, you’re not alone.

But what if your IP experience could be used to help growing businesses protect their brands, their content, and everything they’re building?

We are partnering with a law firm that provides tailored solutions for mission-driven online entrepreneurs as they build sustainable, impactful businesses and create success on their own terms.

They are looking for an experienced paralegal to work directly with our clients and legal team, supporting their trademark portfolios, guiding filings and maintenance, and helping businesses strategically protect and strengthen their brands as they grow.

As an IP and Business Paralegal, you will assist attorneys with trademark searches, trademark and copyright applications, gathering specimens and deposit copies, conducting monthly trademark monitoring, responding to Office Actions, drafting cease-and-desist letters, managing our IP docket, and tracking deadlines. You’ll also have the opportunity to work on general business matters, including drafting documents and submitting filings with secretaries of state and other business-related tasks.

Attention to detail and technology are key. Their firm is fully remote, so you should be able to work efficiently, drilling down to key information, and communicating clearly with our team and clients. If you’re not comfortable adapting to new software on the regular, this role will not be a good fit. Their work is fun, fast-moving, and challenging. No two days are alike. As outside general counsel for many of our clients, we find new surprises in our inbox every day.

Their perfect candidate is compassionate, knowledgeable, an excellent communicator, detail-oriented, organized, and great at juggling multiple deadlines, so nothing slips through the cracks. You have experience managing IP dockets and deadlines on your own. While you’re not afraid to ask for resources when needed, you’re comfortable taking ownership without seeking approval at every step.

You’ll be joining a team of A-players. We take pride in delivering high-quality work, and we work hard to do it well. But we also believe your best work happens when you have a full life outside of it. There will be busy seasons, but when you’re out of office, you’re not expected to be checking in.

As an IP and Business Paralegal, you will find a rhythm that serves your life while making sure your work gets done well and on time. We expect you to take responsibility for producing excellent outcomes, and will treat you like the grown-up professional you are.

No fire drills. No yelling. Champagne toasts for a job well done.

We are a collaborative and helpful team and genuinely enjoy spending time with each other (and our clients).

Duties and Responsibilities

The IP and Business Paralegal will provide a very high level of support to the legal team and clients, with a focus on trademark, copyright, and business-related matters.

This is a full-time (approx. 40 hours/week), remote employee position with flexible hours.

You will be responsible for:

• Supporting attorneys in preparing, formatting, and finalizing timely and accurate legal documents, contracts, and filings.
• Researching, drafting, reviewing, and revising copyright and trademark filings, correspondence and related materials, in accordance with firm standards and client deadlines.
• Assisting in managing trademark portfolios, including maintenance filings.
• Serving as a point of contact for client communications including follow-ups, information gathering, and scheduling, while ensuring everything aligns with attorney guidance.
• Maintaining accurate and up-to-date records of client matters, deadlines, and communications within firm systems.
• Staying informed on relevant legal developments to support client strategy and planning.
• Managing multiple priorities, deadlines, and a high-volume workload in a fast-paced, remote environment.
• Meeting quarterly billable hour requirement (360 billable hours per quarter).

Required Competencies

• 5+ years of experience in intellectual property law (law firm or in-house).
• Strong working knowledge of trademark and copyright processes, including USPTO systems.
• Experience with IP docketing and search software (Markify and DocketTrak preferred).
• Excellent organizational skills and attention to detail.
• Clear, professional communicator who is comfortable working directly with clients.
• Take ownership of your work and proactively problem-solve (you try to figure things out before asking for help—but also know when to ask).
• Comfortable learning new systems and tech quickly, including Google Suite, Microsoft Office, Dropbox, video conferencing, online project management and communication tools (we use Zoom, Slack and Asana).
• High level of accountability, integrity, and professionalism.
• Ability to manage and communicate own schedule, a busy workload, multiple deadlines, and shift priorities as needed in a fast-paced, remote environment, without constant oversight.
• Not a jerk! Gets along with others + works well with our team and clients.
• Curiosity - you read self-development books and listen to podcasts, or have other hobbies where you’re learning or trying new things in your spare time.
• Be coachable, receive feedback with ease.

Education and/or Experience

• Bachelor's’ Degree or Paralegal Certificate.

Workspace Requirements

• Must reside within the United States (Eastern Time preferred).
• Have a professional, distraction-free workspace where you can take client and team calls
• Able to be on video chat for scheduled meetings in a professionally-dressed manner.
• Schedule is flexible between the hours of 9 am and 5 pm EST, with regular availability for team and client communications
• Strong, reliable internet connection
• Prior remote work experience is a plus

Compensation & Benefits

• Hourly rate is between $25-30/ hour to start, depending on experience.
• After the 90-day trial period there’s an opportunity to transition to a commensurate salary ($60,000-$65,000 annually) dependent upon satisfactory completion of onboarding, staying on track with your work plan, and meeting billable hour requirements.
• Customized Home Office Technology Startup Package
• Benefits (eligible after 90-day trial period, based on the same criteria above):
  • BCBST Health insurance (100% covered for employee; family coverage available at employee cost) with Health Savings Account
  • Paid time off
  • Paid Holidays + Birthday Leave
  • Parental Leave
  • 401(k) with employer matching
  • Cell phone + Internet Reimbursement
  • Ongoing Professional Development

They are a highly collaborative team, and the interview process reflects that. It includes both individual and team interviews. Candidates who move forward into the team interviews will be asked to complete a paid test project.

We expect that interviews for this position will take place starting the end of June 2026 and that onboarding will begin in July/August 2026.