Meeting/Event Planner (100% Remote)

Our Customer is a tech real-estate marketplace company with a portfolio of the largest and most vibrant real estate and home-related brands on the web and mobile. The company’s brands focus on all stages of the home lifecycle: renting, buying, selling, financing and home improvement. They are committed to empowering consumers with unparalleled data, inspiration and knowledge around homes, and connecting them with the right local professionals to help.


We are seeking a Meeting/Event Planner on a contract basis to support our Customer’s business needs. This role is 100% remote.

This role will utilize an event framework to help a high volume of teams easily plan and execute their gatherings, allowing leaders to customize aspects of their team's gathering while following a standard template.


Responsibilities:

• Partner with Internal Gatherings Manager to understand business strategy and framework for internal team gatherings
• Partner with cross-functional team leadership (i.e. Workplace Manager, Corporate Real Estate, Building Operations) to understand operational roles and responsibilities in support of team gatherings
• Perform intake with managers/leaders to capture information on their event needs such as size, location preferences and customization selections allowed within the internal events framework
• Coordinate with a variety of internal teams (i.e. Assistants, Travel & Expense, Workplace Team, etc.) to ensure that the event agenda, space needs, meals/events, SWAG, etc. are planned according to deadlines set for each event
• Track and manage overall budget for each internal gathering to ensure budget requirements are met as each team gathering is planned
• Manage information in an attendee-facing application that is used to provide attendees information and updates on their team’s gathering
• As event approaches, coordinate and hand-off the event contact to Workplace Team to ensure they receive the on-the-ground support they need during their on-site days
• Act as a resource for team gathering hosts during the planning phase to answer questions about process, offerings, roles & responsibilities and budgets

• Bachelor's degree is preferred
• 3-5 years of experience in an event coordination, hospitality, or similar role
• Minimum of 2 years prior meeting or event planning or coordinating experience
• Must have some type of project management tool experience (Asana is a plus) and some type of website builder is helpful (ie Splash) but not required
• Excellent communications skills
• A proven track record of interfacing with clients in a customer-centric manner, helping to solve problems to make an enjoyable experience for customers
• Ability to manage multiple events at once with attention to detail and ability to multitask in a fast paced environment
• Strong organization, communication, and customer service skills
• You are a team player, where we win/lose as team, and you are energized to be an integral part of the team

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Benefits include: Medical, Dental, Vision, 401k.