Non Profit Office Manager and Bookkeeper

Highlights:

• Pay: $34,500 per annum
• Part-Time, Direct Hire, W2
• This is a part-time position based on 24 hours per week.
• Hybrid Work: Some work may be done remotely, but they request on-site availability at their 6th Street NW office in DC at least 1.5 days (14-15 hours) per week.
• 10 days of paid time off plus six paid holidays (New Year’s Day, Memorial Day, July 4,Labor Day, Thanksgiving Day, Christmas Day)

Our client, a historical heritage museum and organization in DC is looking for a reliable, innovative, and self-motivated professional who can independently manage a small nonprofit office and take care of daily/weekly bookkeeping tasks, including:

• Collaborating with a CPA to prepare taxes and audits
• Knowledge of Quickbooks, Microsoft Office, Google products, including Google Drive.
• Ability to work with Zoom & Google Meet to schedule virtual meetings.

This position is part-time for 24 hours per week, with the possibility of increasing the hours in 2024 and beyond. The position reports to the Executive Director. You may also be approached by GAHF Board members, especially the VP of Finance/Treasurer and members of the Board Finance Committee to supply information and/or prepare reports, etc.

Job Description:
Bookkeeper & Office Manager

• Maintains accounts payable and accounts receivable records, ensures that transactions are processed and entered correctly
• Reviews and reconciles financial statements on a monthly basis
• Receives and audits invoices for accuracy and compliance and ensures prompt payment of bills
• Monitors expenditures, processes payment requests for reimbursement; prepares purchase orders, purchase requisitions and ensures proper procedures for paying service providers, consultants, and contractors.
• Prepares documents for financial audit by CPA
• Orders supplies and equipment; maintains service contracts on office equipment and building appliances (e.g., elevator, HVAC)
• Maintains business licenses and insurance policies
• Oversees office operations
• Cooperates with payroll company for correct processing of payroll/sets up new employees for payroll
• Audits/processes travel expense claims
• Attends meetings and takes meeting notes.
• Liaises with internal and external units to carry out job tasks
• Solves problems associated with vendors regarding shipments, billing, and statements
• Maintains inventory of Ingenuity books and ships orders
• Renews Charitable Solicitation Registrations for 10 states on an annual basis
• Assists with planning & execution of events including the annual fundraising gala
• Performs other related duties as assigned including identifying and contacting potential sponsors and donors in collaboration with the executive director
• Willingness to think outside the box and approach problems with an open mind to find creative solutions

Highlights:

• Pay: $34,500 per annum
• Hybrid Work: This is a part-time position based on 24 hours per week. Some work may be done remotely, but they request on-site availability at their 6th Street NW office in DC at least 1.5 days (14-15 hours) per week.
• 10 days of paid time off plus six paid holidays (New Year’s Day, Memorial Day, July 4,Labor Day, Thanksgiving Day, Christmas Day)