Legal Office Manager

Position Overview: We are seeking a highly organized and proactive Office Manager to join our team. The ideal candidate will play a critical role in ensuring the smooth operation of our legal office, managing administrative tasks efficiently, and supporting our legal team in delivering outstanding service to our clients.

Responsibilities:

• Administrative Management:
• Oversee daily office operations, including managing phone calls, emails, and correspondence.
• Maintain organized filing systems for legal documents, client records, and administrative files. Knowledge of Clio is a plus.
• Coordinate scheduling and calendar management for attorneys, including client meetings, court appearances, and deadlines.
• Prepare billing and lien summaries and track case progression.
• Communicate with medical offices, insurance adjusters and professionals and state and federal medical insurance professionals.
• Assist with the preparation of legal documents, such as pleadings, briefs, and contracts, as needed.
• Client Relations:
• Able to interact in a professional manner with clients to ensure case files are up-to-date.
• Ability to speak proficiently in Spanish is a plus.
• Schedule client appointments, consultations, and follow-up meetings, ensuring all interactions are professional and courteous.
• Assist clients with completing necessary paperwork and documentation, guiding them through the legal process with empathy and support.
• Office Coordination:
• Coordinate office supplies and equipment procurement, ensuring adequate inventory levels and maintaining vendor relationships.
• Oversee office maintenance and facilities management, liaising with building management and external service providers as needed.
• Implement and enforce office policies and procedures to promote a safe, productive, and inclusive work environment.

Qualifications:

• Bachelor's degree in Business Administration, Legal Studies, or related field preferred.
• Prior experience in office management, administrative support, or legal assistant role required, preferably in a law firm setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and legal software applications (e.g., case management systems) preferred.
• Excellent communication skills, both verbal and written, with a professional and friendly demeanor.
• Strong organizational skills and attention to detail, with the ability to prioritize tasks and manage time effectively.
• Discretion and confidentiality when handling sensitive information and client matters.
• Ability to work independently with minimal supervision and collaborate effectively in a team environment.

Benefits:

• Competitive salary commensurate with experience.
• Health insurance coverage.
• Retirement savings plan (401(k)) with employer match.
• Paid time off (vacation, sick leave, holidays).
• Professional development opportunities and training support.