Office Coordinator (Buffalo, NY)

A partner of The Mom Project in the automotive industry is seeking a contract Office Coordinator to help support their business needs.

The main function of an Office Coordinator is to supervise and coordinate the activities of office workers. A typical office coordinator is responsible for general project and office management, including a substantial variety of correspondence, records, and accounts.

Responsibilities:

• Develop and maintain systems to manage office operations and routine processes
• Plan, conduct, monitor, and evaluate projects and initiatives
• Prepare reports and deliver presentations to stakeholders
• Interface with external business units and maintain effective communication
• Maintain technical expertise and procedural knowledge relevant to assigned areas
• Monitor work in progress and provide updates to leadership
• Perform operational tasks as an active contributing team member
• Coordinate and oversee special or non-routine projects
• Analyze data and present insights to various teams within the organization
• Identify problems and develop new methods of analysis and improvement
• Assume managerial responsibilities as needed
• Attend meetings, share updates, and contribute recommendations for process improvements

Skills and Qualifications:

• Bachelor’s Degree – Technical/Engineering
• Understanding of mechanical systems and equipment operations
• Ability to analyze how machines function within production environments
• Strong verbal and written communication skills
• Ability to maintain a high level of confidentiality
• Intermediate proficiency in Microsoft Word, Excel, and PowerPoint
• Strong interpersonal and customer service skills
• Leadership capabilities with the ability to guide and support teams
• Ability to manage multiple projects and meet deadlines in a fast-paced environment
• Strong planning, organization, and time management skills
• Analytical and research skills with attention to detail
• Ability to work effectively in a team environment
• Ability to learn and adapt to multiple systems and software applications
• Experience with data and document management
• Ability to operate standard office equipment
• General knowledge of corporate policies, procedures, and technology systems

Preferred Qualifications:

• 2-4 years of relevant professional experience

Hours and Location:

• M-F, 40 hours/week
• On-site in Buffalo, NY

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.