Office Coordinator (Memphis, TN)

A partner of The Mom Project in the automotive industry is seeking a contract Office Coordinator to help support their business needs.

Responsibilities:

• Process field scrap documents
• Input layered audits into the weekly tracker and employee communication tracker
• Create and maintain supervisor and employee files
• Collect and distribute mail, answer phone calls, and direct messages as required
• Process FedEx dealer documents and deliver on the plant floor
• Review and process Mark Outs for proper completion
• Update daily huddle slide decks
• Process shipper requests
• Work inbound TWIs and process manual ASNs (Advanced Shipping Notices / Inbound Purchase Orders)
• Manage and process X-Transfer requests to other facilities
• Respond to RFIs and Field Wires and create PC82 to ship parts when requested
• Review and update Scrap and VPI reports as needed
• Research and correct SCAT Tag issues
• Verify location setups in IIPAA and make pallet moves or adjustments
• Investigate vendor inventory issues, identify countermeasures, and ensure financial closure for customers
• Calculate and post Paragraph 71 overtime equalization reports
• Post local seniority lists and notifications throughout the facility
• Distribute weekly SCAT Tag reports
• Create and distribute monthly zero-claim quality awards
• Record PSRB meeting minutes and post them on Level II BPD boards
• Post weekly seniority reports
• Audit No Blip-JIT to Flex Chart compliance
• Create file folders and perform general filing
• Send FedEx letters to employees (requires FedEx system access)
• Monitor and fulfill stationary supply requests
• Process SAP requests (requires set-up as Purchaser)
• Maintain and distribute salaried organizational charts
• Assist leadership team members and complete ILM requirements as needed
• File transportation paperwork, such as bills of lading
• Maintain and utilize administrative tools to support pull systems
• Post signage on bulletin boards throughout the facility
• Adapt to ongoing projects within the facility

Skills and Qualifications:

• Strong organizational and filing system skills
• Computer literacy with the ability to learn inventory systems and SAP
• Microsoft Office Suite experience – Outlook experience
• Ordering supplies/inventory tracking experience
• Familiar with manufacturing facilities and working in this environment
• Proficiency with Microsoft Office tools (Word, Excel, PowerPoint, Outlook)
• Strong communication and customer service skills
• Ability to multitask and adapt to shifting project priorities

Hours and Location:

• Monday - Friday, 40 hours/week
• On-site in Memphis, TN

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status, and will not be discriminated against on the basis of disability.