Operations and Registration Support Coordinator (Chicago, IL)

With roots dating back to the 1800s, our Customer is a global professional services firm HQ’d in New York City with businesses in insurance brokerage, risk management, reinsurance services, talent management, investment advisory, and management consulting. Today, they are a unique group of businesses with many enduring competitive advantages. Among them are the quality of their colleagues, deep client relationships, vast global footprint, depth of intellectual capital, and cohesive and collaborative culture.

We are seeking an Operations and Registration Support Coordinator on a contract basis to support our Customer’s business needs. This role is on-site in Chicago, IL.

Please note that this position will require being on-site in Chicago for the Health Innovation Summit from Sunday, September 27 through Wednesday, September 30, 2026.

Responsibilities:

• Provide administrative and operational support for the Health Innovation Summit
• Manage Summit invitation lists, registration tracking, and attendee records
• Coordinate invitation outreach and follow-up activities with internal teams
• Maintain accurate registration, attendance, and cancellation records across multiple tracking systems
• Reconcile data across spreadsheets, trackers, and other information sources to ensure accuracy
• Support the transition from CRM to alternative tracking processes for invitation and registration management
• Prepare reports on invitation status, registrations, attendance, and outreach activities
• Monitor registration progress and proactively identify discrepancies or missing information
• Coordinate day-to-day operational activities to support successful event execution
• Maintain organized documentation and project trackers across multiple workstreams
• Collaborate with cross-functional teams to ensure timely communication and operational alignment
• Provide additional administrative and operational support as needed

Skills and Qualifications:

• Bachelor's degree preferred
• 2+ years of experience in administrative support, event operations, project coordination, or a related role
• Experience managing registrations, invitations, or event operations
• Strong organizational skills with exceptional attention to detail
• Experience maintaining complex spreadsheets, trackers, and operational documentation
• Strong data reconciliation and reporting skills
• Proficiency in Microsoft Excel, Outlook, Word, and PowerPoint
• Experience working with CRM systems and data management processes
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Strong problem-solving skills and ability to work independently
• Experience collaborating with cross-functional teams to support operational initiatives

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements). Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.