Operations Lead (San Mateo, CA)

Role Details

• Must be local to San Mateo, CA - occasional on-site requirement (~1x per month)
• $75-$90/hr
• 10 hrs/wk

Core Responsibilities

• Executive Support
  • Manage founders’ calendars — scheduling, prioritizing, and keeping things running smoothly
• Team Operations & Event Support
  • Coordinate team offsites and virtual events
  • Schedule interviews with candidates and team members
  • Book travel logistics as needed
• Office Logistics (Remote Support for Onsite Days)
  • Manage WeWork desk and room bookings
  • Order lunch for team onsite days or events
• Contractor Payments & Payroll Support
  • Manage payments to external contractors and maintain organized records
• Benefits Administration
  • Support coordination of team benefits, including enrollments and renewals

Qualifications/Skills

• 4+ years of experience in operations, executive support, or administrative coordination
• Highly organized, detail-oriented, and self-directed
• Excellent communication skills — written and verbal
• Comfortable using tools like Google Calendar, Slack, Notion, and Zoom
• Discreet and trustworthy with confidential information
• Able to manage shifting priorities and anticipate team needs