Part-Time Administrative Assistant

Administrative Assistant

10 hours/week

100% Remote

$22-29/hour

Maintain Google Drive

• Add/delete/archive files
• Set permissions

Manage Working Group Set-up

• Set up Google Drive and listserv for new groups
• Ensure timely payment of facilitators when necessary
• Schedule and begin Zoom sessions
• Serve as liaison to Executive Director/BOD as needed

Manage Listservs

• Add/remove participants
• Update Constant Contact with new/removed subscribers
• Troubleshoot subscriber issues

Support bookkeeper

• Keep QuickBooks up to date with help of bookkeeper
• Download monthly statements from banking/credit/other accounts
• Follow up on unpaid invoices monthly
• Issue invoices as needed for membership, conferences, etc.
• Pay invoices as directed

Membership Support

• Keep Membership Works database current
• Correspond with members in a friendly and welcoming manner
• Correspond with new members, send invoices, and set up website accounts with support from the Director of Education and Events

Conferences and Training

• Carefully manage registration for conferences and training events (multiple events annually)
• Respond to registration questions
• Deliver pre- and post-event messages and surveys
• Report on results to Director of Education and Events
• Attend annual conference when possible, other events as needed

Other

• Attend monthly staff meetings
• Share information and updates with staff/ED as appropriate
• Answer Zoom phone, web inquiries
• Support ED as needed
• General administrative support