Part-time Facilities Coordinator (Miami, FL)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Miami, FL. This site is low-traffic, and the responsibilities would be very basic.

The Facilities Coordinator supports day-to-day workplace operations by ensuring the site is well-maintained, fully stocked, safe, and operating efficiently. This role partners closely with internal teams, external vendors, landlords, and service providers to deliver a high-quality workplace experience. The Facilities Coordinator also assists with vendor management, events, inspections, and adherence to operational standards.

The shift will be three 8-hour days: Tuesday, Wednesday, and Thursday (flexibility on hours).

Responsibilities:

Workplace Operations

• Stock and order office supplies to maintain proper inventory levels.
• Stock and order food and beverages for employee spaces, ensuring availability and freshness.
• Conduct regular walkthroughs to inspect equipment, identify issues, and escalate as needed.
• Maintain all premises in clean, orderly, and functional condition at all times.

Vendor & Contractor Coordination

• Create work orders and manage onsite vendors, contractors, and couriers.
• Assist in managing all contractors to ensure work is completed to required standards.
• Support procurement of vendors and services as needed.
• Build strong relationships with landlords, managing agents, and facility vendors.

Facilities Management & Compliance

• Conduct site inspections, safety assessments, audits, and building procedure checks.
• Assist in implementing property risk management programs and best-practice operations.
• Follow established escalation and incident reporting procedures.
• Support and track purchase orders, financial processes, monthly accruals, and finance trackers.

Event Support

• Host and coordinate monthly and quarterly onsite events.
• Partner with stakeholders to ensure successful setup, logistics, and execution.

Reporting & Performance

• Provide support for regular management reports and facilities projects.
• Help achieve Key Performance Indicators (KPIs) and Service Level Agreement (SLA) targets.
• Support disaster recovery and business continuity plan monitoring.

Qualifications

• Bachelor’s degree in a related field.
• Experience coordinating facility operations, vendor management, or building services.
• Ability to work independently and collaboratively with a small team.
• Strong verbal and written communication skills.
• Self-motivated, energetic, and confident with a strong customer service orientation.
• Capable of working in fast-paced environments and under pressure.
• Proficiency in Microsoft Outlook, Word, and Excel.
• Clean driving record.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.