Part-Time Facilities Coordinator (Nashville, TN)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Facilities Coordinator on a contract basis to help support their ongoing business needs. This role is on-site in Nashville, TN.

Part-time, 25 hours/week

Responsibilities:

• Provide support for, monitor performance of, and coordinate a small team of multi-skilled operatives
• Develop strong working relationships with client stakeholders, landlords, managing agents, and facilities vendors
• Assist in managing site contractors to ensure performance meets required standards
• Assist in the procurement of vendors and services as needed
• Support financial processes, ensuring timely and accurate financial management tasks
• Manage purchase orders through internal financial systems
• Assist with monthly accrual reporting and monitoring finance trackers
• Conduct site inspections, assessments, regular audits, and safety and building procedure checks
• Assist in implementing property risk management programs and operational best practices
• Maintain premises in a neat and functional condition
• Support disaster recovery and business continuity plan implementation and monitoring
• Follow established escalation and incident reporting procedures
• Assist with management reports, special projects, and operational documentation
• Meet or exceed KPI and SLA performance targets

Skills and Qualifications:

• Bachelor’s degree in a related field
• Strong proficiency with Microsoft Word, Excel, and Outlook
• Ability to work independently and collaboratively
• Self-motivated with a confident and energetic attitude
• Strong verbal and written communication skills
• Ability to work under pressure with flexibility in a dynamic environment
• Clean driving record required

Preferred:

• Background in procurement or logistics
• Experience supporting facility transitions, decommissions, openings, or vendor coordination

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.