Personal Assistant

Core Responsibilities:

General Household Management:

• Pet Care:
• Manage the daily care of the dogs, including feeding, watering, and overall well-being.
• Scheduling and oversee veterinary appointments, grooming, and other pet-related tasks.
• Pick up dog waste every morning.
• Water Management:
• Ensure the coffee and ice machines are regularly refilled with water.
• Coordinate deliveries to maintain a consistent supply of bottled water
• Package and Deliveries:
• Handel all incoming packages, ensuring proper organization and distribution.
• Manage returns or exchanges in a timely and efficient manner.
• Maintenance and Repairs:
• Schedule and coordinate household maintenance and repairs with vendors and service providers.
• Conduct regular inspections to identity and address potential issues
• Shopping and Returns:
• Oversee household shopping, including groceries, supplies, and personal items.
• Manage returns and exchanges as needed.
• Online Orders:
• Track and manage all online purchases and deliveries.
• Resolve any order issues and ensure household needs are met.
• Holiday Decorations and Activities:
• Plan, organize, and manage seasonal and holiday decorations.
• Coordinate holiday events and activities to create a festive atmosphere.

Vacation Planning and Booking:

• Plan and coordinate family vacations, including booking transportation, accommodations, and activities.
• Prepare detailed itineraries and ensure all travel arrangements are confirmed.

Calendar Management:

• Maintain and update the household calendar, scheduling appointments, and activities for all members.
• Manage children's schedules, including school events, extracurricular activities, and appointments.

Childcare Assistance:

• Provide support with children as needed, ensuring their schedules and responsibilities are met.

Financial Oversight:

• Assist with bill management and basic bookkeeping tasks. Coordinate with Sheena and the bookkeeper for Blissful Kids and Whittier Trust accounts.

Vehicle Management:

• Ensure household vehicles are registered, maintained, and clean.
• Schedule servicing and address mechanical issues promptly.

Performance Expectations:

• Demonstrate proactive planning, problem-solving, and a commitment to excellence in household management.
• Maintain clear, professional, and open communication with the family, other staff, and external service providers.
• Adapt to evolving needs and handle responsibilities with discretion, reliability, and professionalism

Qualifications/Skills

• Problem-solving
• Professionalism
• Communication skills
• Financial literacy
• Organizational Skills
• Planning and coordination
• Anticipating needs and being proactive
• Must have a reliable car and valid driver’s license (Local errands are required as part of this role)

Company Benefits/Perks

• Monthly $50 gas stipend
• Schedule flexibility
• Low Stress