Procurement Specialist (Buy Desk) 100% Remote

Our Customer is a business and financial software company that develops and sells financial, accounting, and tax preparation software and related services for small businesses, accountants, and individuals. They are laser-focused on their customers, live and breathe innovation, and champion those who dare to dream. Their Mission is powering prosperity around the world. They do it by attracting the world’s top talent, bringing vital partners into their global platform, and leaving the world a better place through exceptional corporate citizenship.

We are seeking a Procurement Specialist (Buy Desk) on a contract basis to support our Customer's business needs. This role is 100% remote. Must work PST hours.

This role provides strategic oversight of Purchase Requisition (PR) and Purchase Order Change Request (POCR) quality control, while leading advanced sourcing triage across multiple categories, including Technology, Marketing, Services, Media, Rest of World (ROW), and New Supplier setups. The position is also responsible for leadership, mentorship, and development of the Procurement Buy Desk Advisor team, ensuring operational excellence and continuous improvement.

Responsibilities:

• Support ​team lead​ by assisting with daily procurement tasks.
• Review and triage purchase requisitions; perform quality control checks.
• Focus on team stabilization, filling gaps, and supporting quality control.
• Communicate with requestors to resolve unclear or incorrect requisitions.
• Requires general knowledge of PR-to-PO process.
• No supplier negotiations, category management, or PO-to-supplier responsibilities.
• Responsibilities may shift based on team needs.
• ​Success ​is measured by task completion and adaptability.
• ​Experience with Coupa or similar procurement system
• Strategically validate and optimize procurement requests to ensure accuracy and compliance.
• Review contracts to cross-reference contract value, item type, currency, service dates, payment terms, and billing.
• ​Partner with Supplier Data Management teams to ensure accurate and timely supplier/pay site creation and management.
• Implement and monitor quality checks to ensure procurement tasks meet compliance and accuracy standards.
• Review PO interface reconciliation reports daily and collaborate with Technology teams to resolve interface errors.
• Support management with reporting, including aging reports for pending requests across Swift, Coupa Triage, Buy Desk (PR & POCR), and Oracle systems.
• Guide requesters on successful submission processes.
• Validate PRs and POCRs for completeness and apply advanced sourcing triage tagging for consistency.
• Confirm submitted requests meet sourcing threshold criteria and recommend process improvements.
• Assign 3PRM leads through a strategic taxonomy review to optimize risk assessment.
• Leverage triage reporting to drive data-backed sourcing project assignments.Maintain end-to-end accountability for the sourcing triage process.Mentor and develop Procurement Buy Desk Advisors, fostering a culture of continuous learning and improvement.
• Drive process optimization initiatives and ensure the adoption of best practices across procurement workflows

Skills and Qualifications:

• Exceptional stakeholder-facing skills, with confident and persuasive communication abilities.
• Superior critical thinking and advanced problem-solving skills in complex, cross-functional environments.
• Strong background in sourcing, procurement operations, and contract review.
• Advanced Excel skills required.
• Experience with Coupa strongly preferred.
• Ability to act as a change agent, resilient and adaptable to organizational transformation.
• Demonstrated success in process optimization and continuous improvement initiatives.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits: Medical, Dental, and 401k (no match)

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.