Lab Operations Coordinator (Part-Time, Mountain View, CA)

Our customer is a Silicon Valley-based company that is engaged in researching emerging technologies.

We are seeking a Lab Operations Coordinator on a part-time basis (20-30 hours/week) to help support our customer's business needs. This role is on-site in Mountain View, CA. The work must be completed Monday - Friday, but the schedule could be 3 days a week at 8 hours a day or 5 days a week at 6 hours a day.

WHO we’re looking for:

• We are looking for a Lab Operations Coordinator who is able to work onsite in our customer's Mountain View office.

Role Purpose:

• As a Lab Operations Coordinator, your main responsibility will be to support clinical studies by maintaining the efficiency and organization of laboratory operations.
• You will maintain the laboratory inventory, prepare devices, and handle office administrative tasks for the Clinical Verification and Validation Team.
• This role will require you to keep detailed records, enter data, audit devices, pair and install software applications on devices, among other tasks.
• You will need to be extremely organized, detail oriented, and tech savvy to be successful in this role. Training on device setup will be provided.

Major Responsibilities:

• Coordinate logistics, tracking, receipt, dispensing, and reconciliation of investigational products and device supplies required for clinical trials.
• Apply and maintain clear identification labels on all devices for inventory tracking.
• Maintains detailed logs of lab inventories and device serial numbers.
• Keeps detailed records of ingoing and outgoing shipments.
• Comply with Client device audits.
• Assists with study equipment and device set up (pairing devices, app installation, etc.)
• Maintain the physiological data collection lab, keeping an organized, clean, and safe working environment.
• Perform regular organizing of lab facilities and equipment storage areas.
• Cleans devices and routinely cleans the lab.
• Support clinical study team in study materials, office supplies, tracking and management.
• Assists with preparation for periodic audits of clinical study files for completeness and accuracy.
• Submits purchase requests and logs purchasing in a budget excel sheet.
• Light clerical activities like printing, stapling, filing.
• Document coordination - creates and manages the clinical study files and oversees the organization and distribution of clinical study documents.
• Assist in clinical study startup activities such as preparation and dispatch of site binders and tools
• Provide administrative support to the team including organizing logistics for events and key team meetings
• Maintain good clinical practice, following applicable health and safety principles and practices.

Background, Experience & Qualifications:

• Prior office experience, relevant experience supporting clinical studies with hands on involvement preferred
• Strong attention to detail
• Self-starter willing to help, capable of managing multiple tasks in a fast-paced environment
• Strong written and verbal communication skills
• Tech savvy with devices
• PC and Smartphone App (Android and iOS) skills
• Microsoft Office applications (Word, Excel, PowerPoint, Outlook); and other applicable applications

Working Conditions:

• Fully onsite role during normal business hours, could be 3 days a week at 8 hours a day or 5 days a week at 6 hours a day
• Position requires regular physical activity including standing, bending, and lifting of equipment and supply boxes

Required

• Clinical Study Documents
• Clinical Studies
• Laboratory Inventory
• Device Setup
• Clinical Study Files

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability