Project Manager (Sunnyvale, CA)

***Please note that our customer is currently not considering applicants from the following locations: Alabama, Arkansas, Delaware, Florida, Indiana, Iowa, Louisiana, Maryland, Mississippi, Missouri, Oklahoma, Pennsylvania, South Carolina, and Tennessee.***

Our Customer is a corporation that develops, manufactures, and markets robotic products designed to improve clinical outcomes of patients through minimally invasive surgery. Founded in 1995, their goal was to create innovative, robotic-assisted systems that help empower doctors and hospitals to make surgery less invasive than an open approach. Working with the top medical professionals, they continue to develop new, minimally invasive surgical platforms and future diagnostic tools to help solve complex healthcare challenges around the world.

We are seeking a Project Manager on a contract basis to support our Customer's business needs. This role is on-site in Sunnyvale, CA.

The Project Manager creates and manages project schedules to support the development of technical documentation/instructions for use (IFU) for medical devices and user manuals for non-medical devices. The Project Manager III works with technical writers and localization specialists using engineering change order system to set up new part numbers, develop change requests, and route technical documentations for approval.

Responsibilities:

• Work with technical writers, localization specialists, project management office, and core teams to outline the scope of the user documentation and localization projects.
• Work with technical publications team to identify all affected user documentation to be created or updated.
• Create project schedules for technical documentation deliverables.
• Work cross-functionally with internal teams including Regulatory, Quality, Engineering, Clinical Development, Human Factors, Product Marketing, and Training to gather IFU requirements and create strategy and timeline to support project and/or business needs.
• Identify, communicate, and help resolve project risks, resource overloads, and content creation or revision constraints.
• Represent technical publications function on project core teams.
• Work with marketing commercialization team on international project roll-out schedules.
• Coordinate with technical publications management on resource needs and project timelines.
• Establish deadlines and support needs with external translation and print vendors.
• Understand regulatory requirements for labeling and documentation. Work with regulatory on submission, country-specific registration strategy and timelines.
• Ensure Design Control processes are followed per relevant procedures.
• Participate in and initiate department process improvement projects.
• Create language kits and/or strategize on user documentation architecture and work with procurement for fulfillment, when needed.
• Conducts or delegates first article inspections, when needed.
• Flexible to support various other duties and assignments as requested to assist the overall function of the department.

Qualifications

• Bachelor’s degree in a related field (e.g., Technical Communication, Engineering, or Project Management) or equivalent experience.
• 1–4 years of project management experience.
• Proficiency in MS Project, Smartsheet, or equivalent project management software.
• Strong communication, presentation, and interpersonal skills.
• Excellent organizational skills with the ability to manage multiple projects under tight deadlines.
• Experience with Change Management systems (Agile or equivalent).
• Proven ability to work cross-functionally and influence without authority.

Preferred:

• PMP certification (Project Management Institute).
• Experience in medical devices or other regulated industries (FDA, ISO).
• Familiarity with localization processes and translation workflows.
• Strong analytical and problem-solving skills.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.