Property Associate - 100% remote in Dallas, TX

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support our Customer's ongoing business needs. This role is 100% remote in Dallas, TX.

Responsibilities:

• Administrative
  • Provide direct administrative support to property management
  • Maintain regular contact with maintenance staff to ensure all elements of the property are clean and all needs are attended
  • Assist in Management Audits
  • Maintain and update employee, client and customer contract data bases
  • Organize, compile and prepare reports for distribution
  • Set the standard for compliance with JLL policies, procedures established for the property specifically as well as the firm
  • Enforce compliance with insurance requirements among tenants
• Financial
  • Process accounts payable & accounts receivable (AP/AR)
  • Obtain completed W-9’s from all vendors
  • Assure technological advancement of support systems – maintaining budget guidelines
  • Assist team with budget preparation
  • Track budget line items related to administrative accounts
  • Prepare manual adjustments forms for all tenant services requests
  • Ensure Engineers take monthly readings from electric meters for tenants
  • Assist with new vendor set up § Assist management with monthly reporting
  • Responsible for monthly MES bill-back to clients
  • Responsible for invoicing tenants for any damage which they are directly responsible for
• Client Services
  • Responsible for maintaining the day-to-day relationships with tenant contacts
  • Prepare tenant memos and all communications as directed be manager
  • Liaison between tenants and all building staff/team members
  • Responsible for SharePoint management and document loading
  • Follow up on all tenant requests to ensure completed to satisfaction
  • Coordinate all arrangements and notifications, acquire proper authorizations, and collect COI {certificates of insurance} as necessary
  • Work with manager to address tenant needs – special needs are worked through effectively
  • Assist the team with updating and implementing new property on-boarding
• Operations
  • Review tenant services requests daily and note completion
  • Ensure all tenant contact information is accurate and completed in all building systems
  • Coordinate access for vendors
  • Distribute documents to Lease Administration
  • Scheduling use of materials to be moved into or out of property
  • Construction Projects/Contractor Relations
  • Draft contracts as requested by managers within 24-48 hours of the request
  • Collect HVAC PM Service contracts from Tenants in accordance with the Lease Agreement on an annual basis

Qualifications:

• A Bachelor’s degree or commensurate experience preferred
• Proficient knowledge of Microsoft Word, Excel and PowerPoint
• Adaptability – ability and willingness to learn new software applications
• Ability to multi-task and work on a variety of different projects/tasks at once
• Outstanding organizational and project management skills
• Team-oriented; works well with others in a cross-functional way to get the job done

Please Note: In order to create a safe, productive work environment, our client is requiring all contractors who plan to be onsite to be fully vaccinated according to the CDC guidelines. Prior to coming into our offices, contractors will be required to attest that they are fully vaccinated.

Perks are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)
Health Benefits: Medical, Dental, Vision, Life (including spouse & child), 401k, STD/LTD, AD&D, and Commuter Benefits program.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.