Property Associate (Houston, TX)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Houston. TX.

Responsibilities

• Fulfill administrative functions supporting one or multiple buildings on the property team
• Provide accounting support while maintaining positive relationships with tenants and clients
• Process accounts payable by reviewing and coding invoices for payment
• Assist with accounts receivable tasks, including billing, collections, and billing adjustments
• Track administrative expenses and identify cost reduction opportunities
• Coordinate document management related to lease execution, distribution, and filing
• Track lease notification requirements to ensure deadlines are met
• Monitor email, phone, and work order systems to provide timely responses and route inquiries appropriately
• Maintain general office organization and filing systems, both physical and virtual
• Sort, distribute, and send incoming and outgoing mail and packages
• Prepare and distribute correspondence, memos, and reports
• Update employee, client, and customer contact databases
• Coordinate conference room reservations and organize meetings, events, lunches, and travel
• Manage building access requests for visitors and vendors
• Ensure tenant and contractor certificates of insurance meet standards and track expiration dates
• Support audit compliance through file preparation and record-keeping
• Assist with tenant onboarding, orientations, and move-in/move-out procedures
• Track and manage access card activation and deactivation
• Assist in developing and implementing property and employee manuals
• Maintain regular contact with maintenance, security, and building staff to ensure cleanliness and safety
• Document property and equipment liability incidents and forward to risk management
• Gather W-9 forms and assist with vendor setup
• Support property budget preparation and recurring reporting
• Assist with utility meter readings and billing as needed
• Support vendor contract creation, execution, and tracking
• Provide general and ad hoc administrative support

Skills and Qualifications:

• Previous experience with invoicing and billing, including accounts payable and accounts receivable
• Minimum of 1 year of experience in commercial real estate, property administration, office management, or related fields
• Strong communication skills, both written and verbal
• Strong analytical skills with attention to detail
• Ability to work independently and manage multiple tasks simultaneously
• Proficiency with Microsoft Office Suite and the ability to learn new technologies
• Strong organizational skills and time management abilities
• Ability to work autonomously or collaboratively across teams
• Ability to calculate figures and percentages accurately
• Problem-solving mindset with adaptability in changing environments
• Ability to work flexible hours when required

Preferred Qualifications:

• Bachelor’s degree preferred

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.