Property Associate (Lynchburg, VA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Lynchburg, VA; on-site parking is free.

Schedule: Monday- Friday, 8:30 a.m. to 5:00 p.m. Some flexibility for evenings and weekends is required based on marketing event schedules.

Responsibilities:

• Provide administrative support to the property team for one or multiple buildings
• Coordinate document management related to lease execution, distribution, and filing
• Monitor email, phone, and work order systems to ensure timely and professional responses
• Maintain general office organization and orderly workspaces
• Sort, organize, and distribute incoming mail, and prepare outgoing mail and packages
• Prepare and distribute correspondence, memos, and reports
• Update and maintain employee, client, and customer contact databases
• Coordinate conference room reservations and scheduling
• Assist in developing and maintaining property manuals, employee manuals, and contact information
• Support engineering teams with recording and billing monthly utility meter readings and managing work orders as needed
• Assist with vendor contract creation, execution, and tracking
• Support marketing or specialty licensing tasks as directed
• Provide general and ad hoc administrative support to the property team
• Perform additional duties and tasks as assigned

Skills and Qualifications:

• High school diploma required
• Minimum of 1 year of experience in commercial real estate, property administration, office management, or a related field
• Proficiency with Microsoft Office Suite and willingness to learn new systems and technologies
• Strong written and verbal communication skills
• Strong attention to detail and organizational skills
• Ability to manage multiple priorities under pressure
• Self-starter with the ability to work independently and collaboratively across teams
• Ability to calculate figures and percentages accurately
• Strong problem-solving skills with the ability to develop effective solutions
• Comfort working in dynamic environments with changing priorities
• Ability to work flexible hours as needed based on business requirements

Preferred Qualifications:

• Associate degree or higher
• Experience supporting marketing functions or specialty licensing
• Experience working in on-site property or facilities environments

Physical Requirements:

• Ability to sit for extended periods
• Ability to stand, walk, reach, bend, kneel, crouch, or crawl as required
• Ability to read screens and written documents
• Ability to lift up to 35 pounds
• Ability to use stairwells during emergencies
• Ability to use a keyboard and computer for extended periods
• Ability to hear, speak, and answer office telephone systems

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.