Property Associate (Melville, NY)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Melville, NY.

The Property Associate (PA) is an Administrative Support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.

Responsibilities:

Administrative:

• Providing direct administrative support to Managers.
• Tracking and maintaining Certificates of Insurance (COI) for both tenants and contractors.
• Ensuring proper filing of all property documents, including leases, legal correspondence, service contracts, reports, and payables.
• Regularly checking and responding to emails.
• Preparing express mail packages and managing office supplies for mailing needs.
• Ensuring compliance with management audit requirements.
• Assisting team members with budget preparation for the property.

Accounting:

• Managing accounts payable by entering invoices into the accounting system, coding them, and obtaining approvals for payment.
• Handling W-9 forms from vendors.
• Printing Aged Delinquency reports and sending delinquency letters to tenants.
• Preparing manual adjustment forms for miscellaneous tenant service requests.
• Assisting with accounts receivable processes.

Tenant Relations:

• Providing superior customer service to tenants, clients, contractors, and vendors.
• Reviewing and updating the Tenant Handbook as necessary.
• Preparing tenant memos and correspondence as directed.
• Coordinating tenant move-ins and move-outs, acquiring necessary authorizations and documents.
• Maintaining and updating tenant, employee, and contractor contact lists regularly.

Other:

• Performing any other duties as assigned by the Manager.

The ideal candidate for this position should be able to work in a fast-paced environment with a large volume of clients and tenants. Strong multitasking skills are essential for success in this role.

Qualifications

The preferred educational requirement for this position is an Associate's or Bachelor's degree. However, an equivalent combination of education and experience will also be considered. 1 year of related experience and/or training in administrative support or property management is desired. Experience in the Property Management market is considered a plus.

In addition to the educational and experience requirements, the candidate should also have the following skills and abilities:

• Proficient knowledge of Microsoft Word, Excel, and PowerPoint.
• Willingness to learn new software applications for Clients.
• Ability to work flexible hours when necessary, which may exceed standard 8-hour workdays or 40-hour workweeks.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.