Property Associate (Melville, NY)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Melville, NY. Parking is free at the location.

The Property Associate (PA) is an administrative support role within a property management team. The role involves providing direct administrative support to Managers and handling various administrative tasks related to property management operations.

Responsibilities:

• Provide direct administrative support to managers
• Track and maintain certificates of insurance for tenants and contractors
• Maintain organized filing systems for property documents, including leases, legal correspondence, service contracts, reports, and payables
• Monitor and respond to emails consistently and professionally
• Prepare express mail packages and manage mailing-related office supplies
• Support compliance with management audit requirements
• Assist with budget preparation activities for assigned property operations
• Manage accounts payable tasks, including invoice entry, coding, and routing for approvals
• Collect and process vendor W-9 forms
• Print aged delinquency reports and send delinquency notices to tenants
• Prepare manual adjustment forms for miscellaneous tenant service requests
• Assist with accounts receivable processes as needed
• Provide customer service support to tenants, clients, contractors, and vendors
• Review and update tenant handbook documentation as needed
• Prepare tenant memos and correspondence as directed
• Coordinate tenant move-ins and move-outs, including required documentation and approvals
• Maintain and update tenant, employee, and contractor contact lists
• Perform additional duties as assigned by management

Skills and Qualifications:

• Associate or bachelor’s degree preferred, or equivalent combination of education and experience
• Minimum of 1 year of experience in administrative support or property management preferred
• Property management industry experience preferred
• Strong multitasking skills with the ability to work in a fast-paced, high-volume environment
• Strong organizational skills and attention to detail
• Excellent communication and customer service skills
• Proficiency in Microsoft Word, Excel, and PowerPoint
• Willingness and ability to learn new software applications as required
• Flexibility to work extended hours when needed

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.