Property Associate (Melville, NY)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Melville, NY.

The Property Associate provides critical administrative and operational support to the property management team. This on-site role is responsible for assisting Managers with day-to-day administrative, accounting, and tenant-related functions to ensure smooth property operations and excellent client service. The position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Schedule: Monday–Friday, 8:30 a.m.–5:00 p.m.

Responsibilities:

Administrative Support

• Provide direct administrative support to property management team members.
• Track and maintain Certificates of Insurance (COI) for tenants and contractors.
• Maintain organized filing systems for leases, contracts, reports, payables, and correspondence.
• Prepare express mail packages and manage office supply needs for mailing and shipping.
• Ensure compliance with internal audit and reporting requirements.
• Assist with budget preparation and other management reporting activities.

Accounting Functions

• Process accounts payable by coding and entering invoices, routing for approvals, and ensuring timely payment.
• Collect and maintain vendor W-9 forms.
• Generate and review Aged Delinquency Reports, send tenant delinquency letters, and track follow-ups.
• Support accounts receivable tasks, including preparing manual adjustment forms for tenant service requests.
• Assist management with monthly financial reporting as needed.

Tenant Relations

• Deliver exceptional customer service to tenants, clients, contractors, and vendors.
• Coordinate tenant move-ins and move-outs, ensuring required authorizations and documentation are completed.
• Draft and distribute tenant memos and other correspondence as directed.
• Maintain accurate tenant, employee, and contractor contact information.
• Update and manage the Tenant Handbook as required.

Other Duties

• Assist with special projects or additional administrative responsibilities as assigned by management.
• Support compliance with company policies, property procedures, and local market requirements.

Qualifications

• Associate or Bachelor’s degree preferred (or equivalent combination of education and relevant experience).
• Minimum 1 year of administrative or property management support experience preferred.
• Experience in the Property Management or Real Estate industry is a strong plus.
• Proficiency in Microsoft Word, Excel, and PowerPoint.
• Ability to learn and use client-specific software applications.
• Excellent organizational, multitasking, and communication abilities.
• Detail-oriented with strong follow-through.
• Able to work flexible hours when needed, occasionally exceeding standard work hours.
• Customer-service mindset and collaborative team player.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.