Property Associate (Melville, NY)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Melville, NY.

The Property Associate (PA) plays a vital role in supporting day-to-day property management operations across one or more commercial buildings. This on-site position involves a blend of administrative, accounting, and tenant support responsibilities to ensure smooth building operations and outstanding service to tenants, vendors, and internal teams.

Responsibilities:

Administrative & Tenant Support

• Manage phones, email, and work order systems, ensuring prompt, professional responses.
• Organize and maintain general office functions, including filing, mail distribution, and supply tracking.
• Prepare internal communications, memos, reports, and departmental materials.
• Coordinate conference room bookings, team events, travel arrangements, and visitor access.
• Assist with onboarding new tenants and managing move-in/move-out procedures.
• Track and manage access cards and certificates of insurance for tenants and contractors.

Lease & Compliance Coordination

• Support lease execution, document management, and deadline tracking.
• Monitor and ensure compliance with property audits, risk protocols, and insurance standards.
• Maintain accurate tenant and vendor contact databases and certification records.

Accounting & Financial Support

• Assist in processing accounts payable and receivable, including coding invoices and preparing bills.
• Track administrative expenses and support budget development and reporting.
• Help gather vendor W-9s, coordinate utility meter readings, and support vendor contract management.

Operations Support

• Maintain regular communication with maintenance, engineering, and security teams.
• Document incidents for risk management and ensure the cleanliness and safety of shared areas.
• Provide general and ad hoc support to property managers and building staff.

Skills and Qualifications:

• High school diploma required; Bachelor’s degree preferred.
• At least 1 year in commercial real estate, office management, or administrative support.
• Proficiency in Microsoft Office Suite; ability to learn new systems quickly.
• Strong communication and organization skills
• Detail-oriented and able to manage multiple projects
• Ability to work independently or in a team setting
• Comfortable adapting to change and making decisions with limited information
• Familiarity with basic accounting principles and reporting

Preferred:

• 0-2 years of experience in an administrative or operational support role
• Strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite, particularly Excel and Outlook
• Excellent written and verbal communication skills
• Ability to prioritize tasks and manage time effectively
• Basic understanding of customer service principles

Physical Requirements:

• Regularly sit and work at a computer for extended periods.
• Frequently walk, stand, stoop, or kneel.
• Occasionally lift items up to 35 lbs.
• Ability to use stairwells and communicate clearly in person and over the phone.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.