Property Associate (Tampa, FL)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

Our Customer is seeking a Property Associate on a contract basis to help support their business needs. This role is onsite in Tampa, FL.

Responsibilities:

Daily

• Check the mail, all mailed invoices are date-stamped and filed in the designated property-specific tray for processing. COIs received by mail are scanned and digitally archived in the database and original documents are filed in the corresponding property binder.
• Monitor and dispatch the work orders and Amenity Center reservation approvals in Prism.
• Manage email correspondence.
• Respond to tenant requests and concerns.
• Draft and send memos as needed.
• ssue access cards to tenants using Datawatch.
• Review the property to check the building’s condition.
• Work day-to-day with the janitorial team (Day Porter/Day Matron) for any requests.

Weekly:

• Maintain accurate Property Information excel spreadsheets – update tenant and vendor information as needed.
• Monitor vendor/tenant COIs – request renewal of expired or soon-to-expire certificates of insurance. (All properties)
• Scan/Upload all property’s invoices into Payscan/Yardi (Tuesdays) as well as code each invoice – vendor #, property # and GL code. (All properties)
• Collect, prepare and deposit CPOA I/II checks at Chase Bank. (Fridays or Mondays)
• Create New Vendors/Change Vendor/Activate Vendor IDs in Yardi as needed. (All properties)
• Schedule and coordinate vendor services. (All properties)

Monthly:

• Create new and update expired vendor contracts.
• Maintain and organize filing system for property documents.
• Contact vendors to request proposals.

Yearly

• Assist the engineering teams with cell phones, laptops, etc.)
• Contribute to planning events for the tenants.

Skills and Qualifications:

• High school diploma is required. Bachelor's degree (BA/BS) is preferred.
• Minimum of 1 year of experience in commercial real estate, property team, or office management.
• Proficient knowledge of Microsoft Office Suite and willingness to learn new programs and technology.
• Advanced oral and written communication skills.
• Strong attention to detail and organizational skills.
• Self-starter with the ability to manage multiple projects under pressure.
• Ability to work autonomously or as part of a team, interacting effectively with coworkers and internal clients at all levels and in multiple disciplines.
• Ability to calculate figures and percentages.
• Capable of developing effective and constructive solutions to challenges and obstacles.
• Comfortable with change and uncertainty, able to shift gears and make decisions without having the complete picture.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements)

Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.