Property Associate (Tarrytown, NY)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Property Associate on a contract basis to help support their ongoing business needs. This role is on-site in Tarrytown, NY.

The Property Associate ensures organizational excellence by providing administrative, financial, client service, and operational support for one or multiple buildings. This role requires strong organizational and customer service skills, as well as the ability to manage tenant relationships, property operations, and accounting tasks.

Responsibilities:

Administrative

• Provide direct administrative support to property management.
• Maintain contact with maintenance staff to ensure property cleanliness and address needs.
• Assist with management audits and compliance tracking.
• Maintain and update employee, client, and tenant databases.
• Organize reports, department meetings, events, and business travel.
• Enforce compliance with insurance requirements among tenants.
• Establish new tenant welcome and orientation programs.
• Develop and revise property manuals and compliance documents.

Financial

• Support accounts payable by reviewing and coding invoices for payment.
• Assist with accounts receivable, including billing, collections, and adjustments.
• Track administrative expenses and identify cost reduction opportunities.
• Obtain W-9s from vendors and assist with new vendor setup.
• Support budget preparation, reporting, and expense tracking.
• Prepare invoices to tenants for damages or miscellaneous services.

Client Services

• Maintain daily tenant relationships and act as liaison between tenants and the property team.
• Draft tenant communications, memos, and coordinate meetings.
• Manage tenant requests and ensure timely follow-up and resolution.
• Oversee SharePoint management and document uploads.
• Coordinate certificates of insurance (COIs), tenant events, and service requests.
• Open the management office daily at 8:00 a.m. and provide consistent customer service.

Operations

• Review tenant service requests daily and ensure completion and satisfaction.
• Ensure tenant contact information is accurate in building systems.
• Implement best practices and operational standards.
• Coordinate vendor access and contractor documentation.
• Support construction projects, contracts, and quarterly team reviews.
• Collect HVAC PM service contracts from tenants per lease agreements.

Qualifications

• High school diploma required. 2+ years of college or degree preferred, but not required.
• Minimum 3 years of experience in real estate or customer service.
• Advanced oral and written communication skills.
• Strong organizational and multitasking abilities.
• Ability to provide proactive solutions and adapt to change.
• Typing speed of 65+ WPM with 90% accuracy.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word, Outlook).
• Experience with Yardi and MRI is a bonus.
• Strong attention to detail, with the ability to work independently and in teams
• Flexible to occasionally work beyond standard hours.
• Ability to sit or stand for long periods and lift up to 35 lbs.
• Comfortable using stairwells during emergencies and handling physical tasks related to property management.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.