Receptionist (Huntsville, AL)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Receptionist on a contract basis to help support their ongoing business needs. This role is on-site in Huntsville, AL.

Primary responsibilities include greeting and checking in customers and guests, issuing photo ID and access control badges, and maintaining building security. This role serves as the first point of contact and represents the client to all visitors.

The position requires excellent customer service skills, a polished and professional demeanor, strong organizational abilities, and the capacity to manage multiple responsibilities simultaneously in a fast-paced environment.

Work hours are Monday–Friday, 7:30 AM–4:00 PM, with flexibility to work overtime as needed

Responsibilities:

• Greet and check in visitors, customers, and contractors
• Create and issue photo ID and access control badges
• Answer incoming phone calls and transfer calls to appropriate personnel
• Assist with conference room scheduling and coordination
• Provide general administrative and clerical support
• Support on-site facilities management team members with assigned tasks
• Submit service tickets for facility and building maintenance issues using Corrigo
• Maintain and update the building contact list for key personnel
• Update and maintain the Concierge Playbook and ensure a current copy is available at the reception desk at all times
• Perform additional duties and tasks as assigned
• Maintain flexibility in responsibilities and working hours based on business needs

Qualifications

• High school diploma or equivalent required
• Minimum of 2 years of receptionist or administrative experience required
• Associate degree or college coursework preferred
• Experience working in a high-volume, fast-paced front desk or administrative environment preferred
• Strong customer service skills with a professional demeanor
• Ability to communicate professionally in person and in writing
• Strong organizational skills with a positive, problem-solving mindset
• Ability to manage multiple tasks independently with minimal supervision
• Ability to sit for extended periods, climb stairs, and lift up to 25 pounds
• Proficiency with desktop computing platforms and applications including Microsoft Office Suite and Microsoft Teams

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.