Receptionist (Los Angeles, CA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Receptionist on a contract basis to help support their ongoing business needs. This role is on-site in Los Angeles, CA.

Hours: Shift: M-F 8:30 am to 5:00 pm PST

Responsibilities:

• Serve as the primary front-of-house contact, providing administrative, receptionist, and concierge support to enhance the workplace experience
• Proactively develop and maintain positive client relationships while meeting service level expectations and key performance indicators
• Manage visitor and vendor sign-in processes with professionalism and attention to detail
• Provide administrative assistance such as wayfinding, amenities guidance, and organizational information to employees and visitors
• Handle incoming and outgoing calls, distribute messages accurately, and coordinate with internal teams
• Manage conference room booking schedules to ensure efficient space utilization and meeting support
• Maintain and update contact lists for suppliers, contractors, and internal stakeholders
• Track and manage badge distribution for vendors and employees
• Ensure reception and front office areas remain clean, organized, and presentable at all times
• Support mailroom operations, including mail services and courier coordination
• Assist with vendor and contractor coordination related to workplace services

Skills and Qualifications:

• Excellent verbal and written communication skills with a professional phone manner
• Strong organizational skills with high attention to detail
• Proven customer service skills with the ability to create positive client experiences
• Problem-solving skills to address special requests and coordinate non-routine workplace services
• Ability to work independently with minimal supervision while maintaining service standards
• Self-motivated, confident, energetic, and adaptable to changing workplace needs
• Physical ability to perform job duties safely, including lifting, bending, and moving as required
• Prior experience in receptionist, administrative, or customer service roles preferred
• Familiarity with conference room scheduling or booking systems preferred
• Experience coordinating vendors and managing visitor processes preferred
• Knowledge of workplace amenities, emergency procedures, or operational efficiency practices preferred

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.