Receptionist (Los Angeles, CA)

Our client is a leading professional services firm that specializes in real estate and investment management. Our client shapes the future of real estate for a better world by using the most advanced technology to create rewarding opportunities, amazing spaces, and sustainable real estate solutions for our clients, our people, and our communities. Our client is a Fortune 500 company with annual revenue of $18.0 billion, operations in over 80 countries, and a global workforce of more than 93,000 as of December 31, 2019.

We are seeking a Receptionist on a contract basis to help support their ongoing business needs. This role is on-site in Los Angeles, CA.

Responsibilities:

• Develop and maintain strong client relationships while ensuring service levels and Key Performance Indicators are consistently met.
• Manage vendor and visitor sign-in processes with professionalism and hospitality.
• Provide administrative support, including way-finding assistance, amenity guidance, and general organizational information to employees and visitors.
• Handle incoming and outgoing calls, distribute messages accurately, and coordinate communication with internal teams.
• Manage conference room booking schedules to ensure efficient use of meeting spaces.
• Maintain contact lists for suppliers and contractors and track badge distribution for vendors and employees.
• Ensure reception and front-office areas are clean, organized, and presentable at all times.
• Assist with mailroom functions, including coordination of mail services and courier relationships.

Qualifications

• Excellent communication skills, including professional phone etiquette and clear written correspondence.
• Strong organizational skills and attention to detail for managing multiple administrative tasks.
• Problem-solving abilities to support special requests and coordinate workplace services beyond routine duties.
• Physical capability to perform job functions such as lifting, bending, and moving safely.
• Ability to work independently with minimal supervision while maintaining high service standards.
• Self-motivated, energetic, and adaptable to changing workplace needs.
• Customer service experience with the ability to create positive client interactions.

Preferred:

• Experience in receptionist, administrative, or customer service positions.
• Knowledge of conference room booking and space management systems.
• Experience with vendor management and visitor coordination processes.
• Understanding of emergency response procedures and team coordination.
• Experience supporting workplace amenities and service programs.
• Knowledge of cost control principles and operational efficiency practices.

We offer a competitive salary range for this position. Most candidates who join our team are hired at the median of this range, ensuring fair and equitable compensation based on experience and qualifications.

Contractor benefits are available through our 3rd Party Employer of Record (Available upon completion of waiting period for eligible engagements) Benefits include: Medical, Dental, Vision, 401k.

An Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.